SENEGAL AGRICULTURAL RESEARCH II (SAR II) SAR II...
SENEGAL AGRICULTURAL RESEARCH II
(SAR II)
SAR II ANNUAL PLAN OF WORK
FOR JULY 1991 - JUNE 1992
Project Reporting Document:
PRD 91-2
w
Senegal Agricultural
Research II Project
(SAR II)
Direction de Recherches
sur Les Systemes Agraires et
1'Economie Agricole
Institut Senegalais de
Recherches Agricoles (ISRA)
B.P. 3201
Dakar, Senegal
Telephone 32.10.01
A ISRA/MSU/USAID Project
(USAID contract number:
685-0957-C-00-8004-00)
A500-lSR4 4059
-
EXECUTIVE
-et--..---.-.-.- SUPINRI?Y
.-.- -- ..-- _-- _
This plan of T;ork ::as developed jointl.:
b\\r ISRA and llSU for the final
year of
the
contract
e x t e n s i 0 I-I
f J u I ‘:.
1 ~
i ? 3 1
t C
June
30 ,
1992).
Several proposed
zs a= tivities
3 r e
3
c2n %i n uat ion
o f
those
initiated
earlier in the contract period;
ether-z
reflect increased
support to
ISRA's scientific and financial management.
The overall objective of the 1;1SU/USAID contract is "to enhance ISRA's
capability to
mount
an
effective
research
program in the
Fleuve
Region".
Individual ISRA research programs, however, target several
agro-ecological zones of which the Fleuve Region might be only one.
For
this
reason,
contract
activities
focus on
developing
basic
capabilities
w i t h i n
and
collaboration
between
research
programs.
output of
these programs have potential for impact in- the Fleuve
Region but research is not limited to this zone.
Specific contract objectives for 1991-92 can be summarized as:
(a). Promoting integration of technical,
cost
and
socio-economic
factors in the design and implementation of cereals and cowpea
research.
(bl. Improving
coordination
among
ISRA
technical
scientists
and
economists.
(c) * Strengthening
ISRA's
programming,
program
monitoring
and
financial management capacity.
Resources
provided by
the
contract
include
long
and
short-term
technical
assistance,
commodities,
training,
in-country
program
support
and
on-campus
management
support
and
technical
expertise.
Project management is based at the Direction de Recherches sur les
Systemes Agraires et 1'Fconomie Agricole in Dakar.
Project outputs produced in part by contract activities will include:
(a). Strengthened capacity of
ISRA
to set
research
priorities
and
align
research
objectives
T!i t17
budgetary,
human,
and
infrastructure resources.
(b). Strengthened applied economics pro.r;rams and improved linkages to
technical scientists and policy makers.
(cl * Upgraded technical and professional skills for researchers, mid-
level and administrative staff.
Specific outputs anticipated include:
(a). Five study documents:
cereals research review,
direct/indirect
cost study, budget monitoring report, EAIIE study, and a report on
research impact assessment.
(b). Workshops on
research
station
management
and
research
impact
assessment.
(cl - Implementation of ISRA's cereals and cowzea research programs.
(dj. Implementation of ISRA's agrarian s:'stems and applied economics
research.
tel. Professional
an d
commodity
support
for
ISRA's
financial
and
scientific management.
FILE:PRD 91-2
-i-
DATE:November 13, 1991
On-campus support includes publications (prccurement of documents for
contract staff,
editing and publishing of ISRA/IISU reprints,
editing
and reproducing other contract reports),
identification of candidates
for short-term TDYs and short--term training opportunities,
c 0 III p u t e r
support,
and documentation.
Each contract activity is described belovr in further detail,
Cereals and cowpeas research support.
The objective is to insure
adequate support for ISRA programs covering research on local food
crops:
millet,
sorghum,
maize,
and
cowpeas.
The
project
will
administer funding for operational expenses of research ($70,000),
provide professional back-stopping by sponsoring periodic visits by
members of a Cereal
Advisory
Team (CAT) of US university based
scientists, complete and distribute (by Sept.
1991) a review document
on research at ISRA on cereals and coupea,
and identify and organize
short-term training for program researchers and technicians.
Food security research support.
The objective is to provide budgetary
($10,000) and technical support for this program with an emphasis on
maintaining
the
link
between
micro-level
data
and
macro-level
analysis.
Cereals marketinq research.
The objective
is to provide
technical
back-stopping and budgetary support ($20,000 for cereals marketing and
disciplinary group support) for this program.
Financing
is for the
preparation of summary statistical
tables and indices using cereals
price and marketing data that is already collected but not analyzed in
a way to be of greatest use to ISRA's cereals production researchers.
ISRA's socio-economics disciplinary qroup
su pport.
The objective is
to
provide
technical
and
logistical
back-stopping
and
budgetary
support for the socio-economics disciplinary group as a means of
strengthening the capacity of ISRA econcmists.
Direct and indirect cost-accountinq study.
The objective of
this
study is
to calculate a
real
indirect
cost
rate
associated
with
research at the ISRA Bambey research station.
The activity includes
monitoring
expenditures at the research
station,
identifying
\\Ihich
expenditures could be charged to specific programs as direct costs,
identifying an
appropriate
means of
proportioning
non-specified
indirect costs between program activities, and suggesting ways in
which indirect cost-accounting can be integrated into ISRA's budgeting
procedures.
This study is nearing completion and a report should be
available by September, 1991.
The study should give some of the best
data yet available at
ISRA for both direct and indirect costs of
agronomic research which could then be used for projecting the costs
of new research.
FILE:PRD 91-2
- ii -
DATE:Movember 13, 1991
.
1
Exercise in budcret monitorinq.
The objective of this exercise is to
introduce
and
evaluate
simple
but efficient
forms
for
recording
expenses and procedures for updating balance summaries for individual
budgets.
Forms for reporting expenditures by project line item ha.le
been developed and v!ill be tested at the Bambey research station. A
report on
initial
results of
this
exercise is to
be prepared by
November,
1991 and a final report by May, 1992.
Study on the re-orqanization of BAME.
The objective is to eyJaluate
options
for
re-institutionalizing
BAME
{Bureau
d'Analyse
Mdcro-
Economique)
activities at
ISRA.
The study is nearing
completion.
Following
discussions,
the
socio-economics
group
prepared
and
submitted a proposal to the Directeur General of ISRA.
The research
planner has prepared a study document reviewing this proposal.
Research impact assessment.
This activity will introduce the Economic
Rate of Return analytical methodology to ISRA, determine whether past
research with a quantifiable impact can be identified,
and determine
the monitoring capability and data required to perform this type of
assessment at ISRA in the future.
In-service training on research station management.
The purpose of
this training is to enhance
skills needed for the administration of
..:
ISRA research stations.
The activity will define current needs at
ISRA for research station management training, identify which approach
to
training is
most
appropriate at
ISRA,
identify
m a n a g e r s t o
participate in training, and sponsor training.
Research planninq support.
The research planner will work together
with
ISRA's
Directeur
General
and
Coordonnateur
Scientifique, as
requested,
on tasks related to current institutional restructuring and
research management.
A major part of
these
tasks
will
involve
packaging
information
needed by
ISRA to
reach
better
decisions.
Fossible topic areas for this work include, research program planning,
program
prioritisation,
and
integration of
systems
research
into
production research departments.
Traininq.
No new participant training
is planned during
1991/92.
HoTlever,
two
long-term trainees will complete
training in
the US
during this
reporting period.
The Dakar team will coordinate
in-
country training and workshops for ISRA researchers with back-stopping
from MSU.
A trip to the USA by
the sorghum breeder and sorghum
agronomist is planned for late 1991.
A workshop is planned
during
10?1/92 to
discuss
budget
preparation,
monitoring,
and
ci n a 1 y s i s .
iA&.
""other workshop is planned to discuss research impact evaluati,on.
End-of-project.
End-of-project
preparations
and
report
will be
managed in concert with the USAID/Dakar project manager.
YILE:PRD 91-2
- iii -
DATE:November 13, 1991
.
LIST OF CONTENTS
Fage
EXECUTIVE SUMMARY . . . ..........
.
.
i
LIST OF CONTENTS . . . . ..........
.
. iv
LIST OF ATTACHMENTS . . ..........
.
.
vii
CHAPTER 1:
BACKGROUND . ..........
.
.
1
1.1
OBJECTIVES OF THE CONTRACT . . . .
.
.
1
1.2
SUMMARY OF CONTRACT ACTIVITIES . .
.
.
2
*
1.3
ANTICIPATED OUTPUTS . . . . . . .
.
.
2
1.4
INSTITUTIONAL CHANGES AT ISRA . .
.
.
.
3
1.5
ORGANIZATION OF THE PLAN OF WORK m
.
.
4
CHAPTER 2: PROJECT MANAGEMENT AND ON-CAMPUS SUPPORT
.
.
.
5
2.1 DAKAR PROJECT TEAM . . . . . . . . . . . . .
.
5
2.2 ON-CAMPUS SUPPORT . . . . . . . . . . . . .
.
.
.
5
2.2.1 ON-CAMPUS SUPPORT TEAM . . . . . . n
.
.
.
5
2.2.2 OTHER ON-CAMPUS SUPPORT ACTIVITIES . . . .
6
2.2.2.1 PUBLICATIONS . . . . . . . .
.
.
.
6
2.2.2.2 IDENTIFICATION OF CANDIDATES FOR
SHORT-TERM TDYS . . . . . . . .
. .
2.2.2.3 IDENTIFICATION OF SHORT-TERM TRAINING
OPPORTUNITIES . . . . . . . . . . . .
2.2.2.4 COMPUTER SUPPORT . . . . . . . . . .
2.2.2.5 DOCUMENTATION . . . . . . . . . . . . . . .
CHAPTER 3:
ORGANIZATION OF SAR II ACTIVITIES FOR 1991-92 . . . . 8
3.1
CROP PRODUCTION RESEARCH . . . . . . . . . . . . . . . . 8
3.1.1 CEREALS RESEARCH SUPPORT . . . . . . . . . . . . .
8
3.1.1.1 OBJECTIVES
. . . . . . . . . . . . . . . .
8
3.1.1.2 JUSTIFICATION . . . . . . . . . . . . . . .
9
3.1.1.3 APPROACH
. . . . . . . . . . . . . . . . .
9
3.1.1.4 CURRENT PLANS OF ISRA CEREALS RESEARCH
PROGRAMS
. . . . . . . . . . . . . . . . .
10
FILE:PRD 91-2
- iv -
DATE:Novemher 13, 1991
3.2
AGRARIAN SYSTEMS AND APPLIED ECONOMICS RESEARCH SUPPORT.
12
3.2.1 FOOD SECURITY RESEARCH SUPPORT . . . . . . . . . .
12
3.2.1.1 OBJECTIVES
. . . . . . . . . . . . . . . .
12
3 1.2
.2.
JUSTIFICATION
. . . . . . . . . . . . . . .
12
3 .2.1.3 APPROACH
. . . . . . . . . . . . . . . . .
12
3.2.1.4 CURRENT PLANS OF ISRA FOOD SECURITY RESEARCH
PROGRAM
. . . . . . . . . . . . . . . . . .
13
3 .2.2 CEREALS MARKETING RESEARCH SUPPORT . . . . . . . . 13
3.2.2.1 OBJECTIVES
. . . . . . . . . . . . . . . .
13
3.2.2.2 JUSTIFICATION . . . . . . . . . . . . . . .
13
3 3 3 3 APPROACH
.-.A..
. . . . . . . . . . . . . . . . .
13
3.2.2.4 CURRENT PLANS OF ISRA CEREALS MARKETING
RESEARCH PROGRAM
. . . . . . . .
z . . . . 13
3.2.3 ISRA'S SOCIO-ECONOMICS DISCIPLINARY GROUP SUPPORT. 14
3.2.3.1 OBJECTIVES
. . . . . . . . . . . . . . . .
14
3.2.3.2 JUSTIFICATION . . . . . . . . . . . . . . .
14
3.2.3.3 APPROACH' . . . . . . . . . . . . . . . . .
14
3.2.3.4 CURRENT STATUS OF ISRA'S SOCIO-ECONOMICS
DISCIPLINARY GROUP
. . . . . . . . . . . .
15
3.3
RESEARCH PLANNING AND MANAGEMENT . . . s . .
,
15
3.3.1 DIRECT/INDIRECT COST-ACCOUNTING STUDY
. 15
3.3.1.1 OBJECTIVES . . . . . .
. .
. 16
3.3.1.2 JUSTIFICATION . . . . .
. .
. 16
3.3.1.3 APPROACH . . . . . .
. .
. 16
3.3.2 BUDGET MONITORING EXERCISE .
. .
. 17
3.3.2.1 OBJECTIVES . , . . i
. .
. 17
3.3.2.2 JUSTIFICATION . . . .
. .
. 17
3.3.2.3 APPROACH . . . . . .
. .
. 17
3.3.3 STUDY ON THE RE-ORGANIZATION OF BAME
. 17
3.3.3.1 OBJECTIVES . . . . . . . . .
. 18
3.3.3.2 JUSTIFICATION . . . . . . . .
. 18
3.3.3.3 APPROACH . . . . . . . . . .
. 19
3.3.4 RESEARCH IMPACT ASSESSMENT . . . . .
. 19
3.3.4.1 OBJECTIVES . . . . . . . . .
.
. 19
3.3.4.2 JUSTIFICATION . . . . . . . .
. 20
3.3.4.3 APPROACH . . , . . . . . . .
. 20
3.3.5 RESEARCH STATION MANAGEMENT TRAINING
. 20
3.3.5.1 OBJECTIVES . . . , . . . . .
. 20
3.3.5.2 JUSTIFICATION . . . . . . . .
. 21
3 .3 .5 -3 APPROACH . . . . . . . . . .
. 21
FILE:PRD 91-2
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DATE:November 13, 1991
3.3.6 RESEARCH PLANNIfIG SUPPORT . .
*
21
3.3.6.1 OBJECTIVES . , . . . .
. 21
3.3.6.2 JUSTIFICATION . . . . .
. 22
3.3.6.3 APPROACH . . . . . . .
.J 22
3.4
PARTICIPANT TRAINING AND WORKSHOPS .
. 22
3.4.1 OBJECTIVES . . . . . . . . . .
. 22
3.4.2JUSTIFICATION . . . . . . .
. 22
3.4.3 PLANNED ACTIVITIES . . . , . .
. 23
CHAPTER 4: END-OF-PROJECT PREPARATIONS AND REPORT
. 24
4.1
END-OF-PROJECT PREPARATIONS . . . . . .
. 24
4.2
END-OF-PROJECT REPORT . . . . . . . . .
, 24
FILE:PRD 91-2
- vi -
DATE:November 13, 1991
LIST OF ATTACHMENTS
Letter
LOCAL CURRENCY DETAILED BUDGET FOR REPORTING PERIOD . . . . . . . A
TIME SCHEDULE FOR SAR II PROJECT ACTIVITIES FOR REPORTING PERIC)D . B
FILE:PRD 91-2
- vii -
DATE:November 13, 1991
CHAPTER 1:
BACKGROUND
1.1
OBJECTIVES OF THE CONTRACT
The
objective of
the
MSU/USAID
contract is
" to
enhance
ISRA's
capability to mount an effective
research program in
the
Fleuve
Region.
Specific objectives include the following:
(a). Strengthening and improving the effectiveness of the Crop
Production Research Department's cereals-based research programs.
(b). Upgrading the
technical and professional skills of researchers
and technicians.
(c). Consolidating the production systems and agricultural economics
research programs.
(d). Integrating cereals-based research into the Fleuve research plan
and
into
the
overall
national
research
plan
and
ISRA
reorganization."
Because
individual
ISRA
research
programs
target
several
agro-
ecological zones of which the Fleuve Region might be one,
contract
activities focus on developing basic capabilities within research
programs and collaboration between programs.
The output of these
programs have potential for impact in the Fleuve Region but the
research activities
are
not limited to this zone.
Nonetheless,
several specific research activities in the Fleuve Region,
including
variety testing, are supported.
Contract objectives for 1991-92 can be summarized as follows:
(a). Encouraging a better integration of technical, cost and socio-
economic factors in its cereal crop improvement program.
(b). Improving the coordination between ISRA agronomists,
plant
breeders and pathologists, soil scientists, agro-foresters and
agricultural economists.
(c). Improving the
scientific and program coordination
among ISRA's
agricultural
economists
and
between
ISRA's
agricultural
economists and ISRA's other scientific disciplinary groups.
(d). Strengthening
ISRA's
programming,
program
monitoring
and
financial management capacity.
The proposed plan of work contributes to
the achievement of these
contract objectives.
Objectives
and justification for each proposed
activity are given under individual sections of Chapter 3.
FILE:PRD 91-2
-l-
DATE:November 13. 1991
1.2
SUMMARY OF CONTRACT ACTIVITIES
The plan of work describes contract activities developed jointly by
ISRA and MSU for the final year of the contract extension (July 1.
1991 to
June 30,
1992).
Many of
these
are a
continuation of
activities initiated earlier in the contract period.
In addition,
increased
support will be given
to ISRA's scientific planning and
programming and financial management.
The principal areas of contract activity are:
(a). Support
for
ISRA's
Crops
Production
Research
Department,
especially its cereals-based research programs.
(b). Research planning and programming for ISRA.
(c-1 * Agrarian systems and applied economics research.
(d). Long-term and short-term training and workshops, within Senegal
and in the U.S.
(e). On-campus support.
This plan of work will be carried out in
coordination with ISRA's
production research departments as well as with ISRA's direction.
Resources
provided by
the
contract
include
long
and
short-term
technical
assistance,
commodities,
training,
in-country
program
support and on-campus management support and technical expertise.
The
project
management
is based in Dakar, at
the
Direction de
Recherches sur les Systemes Agraires et 1'Economie Agricole.
1.3 ANTICIPATED OUTPUTS
The project outputs which will be produced in part by the contract
activities described in this plan of work include the following:
(a). Strengthened capacity of ISRA to set research priorities and
align budgetary with infrastructure resources.
(b). Strengthened applied economics programs and improved linkages to
policy makers.
(c). Upgraded technical and professional skills for researchers, mid-
level and administrative staff.'
' Other outputs to be achieved by the overall USAID funded
project complementary to the MSU contract include: (4) increased
capacity of ISRA to retain and motivate qualified researchers
through human resource management reforms; (5) operational
research
facilities at Fanaye station, with an established ISRA
cereals research program focused on farmers constraints.
FILE:PRD 91-2
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DATE:November 13, 1991
Specific outputs anticipated include:
(al - Five
study documents
prepared on
topics
related to
cereals
research, financial management, institutional restructuring,
and
research impact assessment (Sections 3.1.1, 3.3.1, 3.3.2, 3.3.3,
and 3.3.4).
(b). Workshops on research station management and research impact
assessment (Sections 3.3.5 and 3.3.4).
Anticipated attendance at
in-country
workshops is
approximately 20,
participants
per
workshop.
(c). Professional and logistical support for implementation of ISRA'S
cereals and cowpea research programs (Section 311.1).
(d). Professional and logistical support for implementation of ISRA's
agrarian systems and applied economics research (Section 3.3).
(e). Professional
support
for
ISRA's
financial
and
scientific
management restructuring (Sections 3.3.1, 3.3.2, and 3.3.6).
1.4
INSTITUTIONAL CHANGES AT ISRA
Three Notes de Service have recently been
signed by the Directeur
General of ISRA establishing important institutional changes that will
have implications for the implementation of this plan of work.
'e?
The first of these establishes
a Bureau
of Studies,
Projects
and
Production that is attached to the Direction Generale.
Decisions will
be needed as to the role of economists and other disciplines (Sections
3.3.3 and 3.3.6) in this bureau, in other units,
or in the research
departments.
The second regroups research at ISRA into
23 programs among
five
research departments.
The DRPF,
the
DRSPA,
and
the
DRPH (for
forestry,
livestock and fisheries, respectively), remain but with the
previous research programs consolidated to create a larger number of
scientists within a program than before.
The old DRPV and DRSAEA (for
crops
and
systems,
respectively)
are
reorganized
into
crops
and
systems departments for rainfed
(DRCSP) and for irrigated (DRCSI).
The
departmental
reorganization
and
reprogramming is
designed to
enhance interdisciplinary effort including the integration of socio-
economics in technology research and to attain critical mass
in the
number of scientists working together..
The third Note de Service reduces the number of centers at ISRA to
eleven with several previous centers now administered as annexes to
centers that are maintained.
The Note also establishes that the five
Departmental
Directors
will be
responsible
for
budgetary
and
scientific administration of all programs in all centers attached to
their respective departments.
FILE:PRD 91-2
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DATE:November 13, 1991
1.5
ORGANIZATION OF THE PLAN OF WORK
The plan of work is presented in terms of contract activities.
The
objectives of each general area of activity and of specific activities
are given.
The relationship of each specific
activity with primary
contract objectives is
discussed under a section on justification.
Major approaches
used as well as anticipated outputs are discussed
under each activity.
To
better
understand
the
impact of
contract
support on
ISRA's
research,
ISRA program activities for cereals and applied economics
research are presented in detail (Sections 3.1.1.4 for cereals;
and
3.3.1.4, 3.3.2.4, and 3.3.3.4 for economics).
The plan of work includes
a proposed timetable of major activities
(attachment l),
including visits by members of the Cereals Advisory
Team (CAT).
Attachments 2 and 3 are budget proposals.
FILE:PRD 91-2
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DATE:November 13, 1991
CHAPTER 2:
PROJECT MANAGEMENT AND ON-CAMPUS SUPPORT
2.1 DAKAR PROJECT TEAM
The Dakar project team consists of four staff of whom two are charged
with implementation of specified activities of the plan of work.
(a). Research Planner and Chief of Party.
The Research Planner/Chief
of Party provides technical assistance
to the ISRA Scientific
Coordinator, the Office of Programming and Training, and Research
Directors.
This person is responsible for all project activities
and for expenditures incurred under the project.
(b). Administrator/Research Specialist.
The Administrator/Research
Specialist
assists
with
coordination of
project- activities,
supervises
and
provides
administration of
the
project
and
provides assistance to the ISRA General Secretary with financial
analysis.
(cl
Secretary/Administrative Assistant.
The Secretary/Administrative
Assistant is employed on an ISRA temporary contract.
This person
provides assistance to the Administrator/Research Specialist in
the administration of the project.
(d)
Driver.
The driver is employed under a temporary contract by the
project and assists with local purchasing, clearance of customs,
FAX and postal communications, among other duties.
2.2 ON-CAMPUS SUPPORT
2.2.1
ON-CAMPUS SUPPORT TEAM
On-campus contract support is provided through part-time contributions
by eight Michigan State University faculty and staff.
The total on-
campus contribution represents 1.7 full-time equivalents.
(a). Project Director.
The
Project Director is
responsible
for
overall contract coordination.
In addition, the Project Director
provides
leadership
for
the
following
specific
contract
functions:
i. Contract
support
to the
ISRA applied
economics
research
program.
ii. Computer support for SAR II and various ISRA'programs.
Thirty
percent of
the
Project
Director's
time is
spent on
contract activities.
FILE:PRD 91-2
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DATE:November 13, 1991
(b). Associate Director.
The
Associate
Director
works
with
the
Director on
matters
pertaining to
overall
contract
administration,
serves as Acting Director when the Director is
absent.
In addition, the Associate Director provides leadership
for the following specific activities:
i. Cereal Advisory Team (CAT) program (Section 3.1.1.3).
ii. The Research Planning and Management Program (Section 3.3).
Th-irty percent of
the Associate Director's time is
spent on
contract activities.
(cl. Other on-campus support
staff.
Other on-campus support staff
include
the
following (tenths time appointment to contract
support activities is given in parenthesis):
Computer Analyst
(0.101,
Graduate
Assistant
(0.25),
Administrative
Assistant
(0.251,
Participant Training and Travel Officer (0.20), Secretary
(0.15).
and Student Assistant (0.15).
2.2.2
OTHER ON-CAMPUS SUPPORT
2.2.2.1
PUBLICATIONS
(a). Procurement of documents for contract staff.
(b). Editing and publishing of ISRA/MSU reprints.
(c). Editing and reproducing other contract reports.
2.2.2.2
IDENTIFICATION OF CANDIDATES FOR SHORT-TERM TDYS
On-campus staff assist in identifying candidates for short-term TDYs
to implement in-country workshops and to provide short-term expertise
to contract activities.
Possible topics for such TDYs include:
(a). Research Impact Assessment {Section 3.3.4).
(b). Workshop and in-country evaluation of needs for Research Station
Management Training (Section 3.3.5).
(cl - Review of
activities
and
impact of Applied Economic Research
component of SAR II (End-Of-Project Preparations, Section 4.1).
(d). Review of activities and impact of the Crop Production Research
support component of SAR II (End-Of-Project Preparations, Section
4.1).
FILE:PRD 91-2
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DATE:November 13, 1991
2.2.2.3
IDENTIFICATION OF SHORT-TERM TRAINING OPPORTUNITIES
Identification of short-term training opportunities of ISRA personnel
in the USA including the following:
(a). Research Station Management Training (Section 3.3.5).
(b). Joint
sorghum breeding
and
agronomy
study
tour in
the
USA
(Section 3.1).
2.2.2.4
COMPUTER SUPPORT
Computer support activities,
including software for improved project
management for SAR II and potentially for ISRA.
-
2.2.2.5
DOCUHENTATION
Re-subscription to scientific journals as possible, and procurement of
other
scientific
reference
materials to
support
ISRA
research
programs.
FILE:PRD 91-2
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DATE:November 13, 1991
CHAPTER 3:
ORGANIZATION OF SAR II ACTIVITIES FOR 1991-92
3.1
CROP PRODUCTION RESEARCH SUPPORT
3.1.1
CEREALS AND COWPEAS RESEARCH SUPPORT
3.1.1.1
OBJECTIVES
The main objective is to insure adequate support for ISRA programs
covering research on
selected local food crops:
millet,
sorghum,
maize,
and cowpeas.
Specific objectives of the activity are the following:
(a). Administer
funding
for
operational
expenses
and
special
logistical needs of the research programs.
(b). Provide professional back-stopping by sponsoring the following:
i.
Periodic visits by members of a Cereal Advisory Team (CAT)
of US university based scientists.
ii.
Other links between US university based scientists and ISRA
researchers in the programs concerned.
(c). Complete and distribute an
analytical summary document of
ISRA
research on cereals and cowpea.
3.1.1.2
JUSTIFICATION
Several technical problems
in ISRA's cereal research programs have
been identified during previous contract activity.
These problems
include:
Poor seed conservation and quality control.
Scarcity of agronomic trials conducted on cereal crops.
Weak collaboration between cereal breeding, phyto-pathology and
agronomy in program implementation.
(d). Weak integration of socio-economic
analysis in the cereal crop
breeding and agronomy research programs.
tel. Excessive turn-around time between breeding and agronomic testing
of promising new varieties.
(f) * Scarcity of agronomic trials to test the optimal mix of organic
and chemical fertilizers to optimize yield and economic returns.
(9) * Little adaptive research done on soil fertilization and weak link
of fertility research to the cereal research program.
(h). Potential loss of millet and sorghum breeding material adapted to
irrigated conditions in the Fleuve Region.
Lack of a socio-economic baseline evaluation on the feasibility
of cultivating irrigated millet
and sorghum as
diversification
crops in the Fleuve Region.
A combination of
outside
advisors,
training,
and
adequate
program
financing could assist in the design of research activities that would
address these problems.
FILE:PRD 91-2
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DATE:November 13, 1991
3.1.1.3
APPROACH
The project proposes to continue the type of support provided during
1990/1991:
(a). Program funding at a level of $67,000 to cover operational costs
related to
millet
and
sorghum
breeding,
agronomy
and
phytopathology trials as well as rainfed
maize
agronomy
and
multi-locational
cowpea
trials.
Budget
line
items
include:
inputs, labor, fuel, car repairs, perdiem, office supplies etc...
The yearly budgets for the trials are proposed by ISRA and
reviewed and
administered by the project's
field staff.
(MSU
field staff primary responsibility:
project administrator with
technical backstopping by project research planner).
(b). Professional back-stopping by sponsoring visits by members of the
CAT.
Three trips are planned:
two trips by David Andrews,
millet/sorghum breeder (in November 1991 for 3-5 days at the end
of the ISRA CST meeting and in April 1992 for 5-10 days) and one
by Larry Claflin, cereal phytopathologist in October 1991.
The purpose of these visits is to discuss with the ISRA cereal
crop research director and with researchers the results of the
1991 and 1992 off-season trials and to plan for the next season's
trials.
In addition,
long-term plans for the cereal research
. ..y
programs will be discussed.
CAT trips and timing are proposed by
ISRA researchers.
(MSU field staff primary responsibility:
research planner with
administrative backstopping by project
administrator;
MSU
on-campus
backstop:
project
assistant
director and travel specialist).
(c). Identify
and
organize
short-term
training
opportunities
(observational tours) for program researchers and technicians.
At least three such trips are planned.
One trip is planned for July 1991 when ISRA's phytopathologist/
millet program coordinator will attend the INTSORMIL conference
and receive on-the-job training in a phytopathology laboratory at
KSU.
A second trip is planned for September 1991 when Gilles Trouche,
sorghum breeder,
and Emmanuel Sene,
sorghum agronomist and seed
multiplication specialist plan to travel to the USA to discuss
and develop a collaborative program with US-based specialists.
The
third
trip is
planned
for
October
1991
when
ISRA's
agroforestry research program coordinator will attend the Farming
Systems Symposium and discuss
agroforestry research approaches
1.
with agroforestry specialists at various universities in the USA.
(MSU field staff primary responsibility:
project administrator
with technical backstopping by project research planner;
MSU on-
FILE:PRD 91-2
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DATE:November 13, 1991
campus
backstop:
project
assistant
director
and
travel
specialist).
(a). In addition, a review on the status of
research at
ISRA on
cereals and cowpea has been drafted and should be available for
distribution by
December
1991
(MSU
field
staff
primary
responsibility:
project
research
planner;
MSU
on-campus
backstop:
project assistant director).
(e). Finally,
the possibility of
the project providing
support for
longer-term research planning in sorghum,
millet,
and
maize
research is under consideration by ISRA.
3.1.1.4
ISRA CEREALS AND COWPEA RESEARCH PROGRAMS PLANNED DURING
1991/92
(a). Millet Program.
Breeding
and
variety
testing
along
with
phytopathology research will continue in the millet program.
i. The following trials will be undertaken during the rainy
season from July to October 1991:
Four variety introduction trials planted at Fanaye,
Bambey and Nioro.
One variety introduction trial at Louga.
One variety introduction trial at Bambey and Nioro.
One advanced variety test trial at Nioro.
Two advanced variety test trials at Fanaye.
One preliminary variety test for a regional trial at
Nioro and Bambey.
Breeding work germplasm evaluation at Nioro.
Off-season variety trials will continue at Fanaye and Bambey
to verify the performance of varieties that have performed
well during the past two years.
ii.
The millet phytopathology activities at Bambey include the
improvement of the grading system for downy mildew,
a study
of resistance of millet to downy mildew using artificial
inoculation and improvement of the DITER test at Bambey on
soil heavily infested with oospore.
(b). Sorghum Program.
Variety development and testing trials and
phytopathology work will be conducted in the sorghum program.
i. Sorghum variety trials will continue at Fanaye on the best
existing varieties.
Breeding nurseries will be planted at
Bambey and Nioro.
Preliminary and regional variety test
trials will be conducted.
FILE:PRD 91-2
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DATE:November 13, 1991
ii. Sorghum phytopathology activities include:
Development of
screening
techniques
for
identifying
sorghum smut resistance.
Study of the genetics of smut resistance.
Monitoring of grain mold and smut in multi-location
trials.
(c). Maize Program.
Trials will be conducted on three
agronomic
factors under the maize program:
i. A plant density trial at three
sites
(two
on-farm at
Paoskoto and Missirah and one on-station at Nioro).
ii. A chemical fertilizer trial at Paoskoto, Missirah and Nioro.
iii. An organic fertilization trial at the same three- sites.
(d). Cowpea Program.
The
cowpea program is
focused on
variety
evaluation.
This includes advanced testing of 24 varieties for
aphid resistance (two trials,
both planted at four locations:
Bambey,
Thilmakha,
Louga,
and
Ndiol),
and
multi-locational
general performance testing of eight
released and pre-release
lines.
FILE:PRD 91-2
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DATE:November 13, 1991
3.2
AGRARIAN SYSTEMS AND APPLIED ECONOMICS RESEARCH SUPPORT
3.2.1
FOOD SECURITY RESEARCH SUPPORT
3.2.1.1
OBJECTIVE
The contract objective is to provide budgetary and technical support
to strengthen the food security program at ISRA.
The critical element
of this activity is to maintain the link between micro-level data and
macro-level analysis.
3.2.1.2
JUSTIFICATION
Other Government of Senegal agencies involved in Food Security issues
(CSA, Agricultural Policy Division of the MDRH) are not mandated to do
policy related research.
ISRA has built a reputation and a know-how
to perform such analyses on the basis of micro-economic survey data.
In addition, ISRA has ranked research on food crops a top research
priority.
There is a need for financial and logistics support to update the food
security linear programming model on a regular basis and to organize
seminars to discuss the model configuration and use both inside and
outside of ISRA.
There is also a need for support in promoting the use of the food
security
model
in ISRA's
own program prioritization and
research
impact evaluation.
3.2.1.3 APPROACH
The project will provide
to the ISRA researcher in charge of
the
program:
(a). Program budgetary support
at a level equivalent to 13,000 US
dollars to cover costs related to:
in-country travel,
office
supplies,
documentation,
research
result
publishing
and in-
country workshop costs,
among others.
(MSU field staff primary
responsibility: project administrator).
(b). Technical backstop by the MSU on-campus project director.
One
trip is planned by the project director in October 1991 to review
the program activities.
Technical backstop will be provided by
MSU via modem as needed throughout the period covered by this
work
plan.
(MSU
on-campus
primary
responsibility:
project
director;
field
staff
primary
responsibility:
project
administrator with technical backstop by project planner).
FILE:PRD 91-2
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DATE:November 13, 1991
3.2.1.4
ISRA FOOD SECURITY RESEARCH PROGRAM PLANS FOR 1991/92
The ISRA food security researcher will prepare notes on cultivation of
"sorgho de decrue"
in the Fleuve region and on cultivation of cotton
in eastern Senegal.
The food security model will also be used to
study
current
propositions to
remove
import
taxes on
selected
materials for manufacturing agricultural inputs and products.
3.2.2
CEREALS MARKETING RESEARCH
3.2.2.1
OBJECTIVE
The objective is to provide technical and logistical back-stopping as
well as minor budgetary support
to the cereals marketing program.
Budgetary support is for the preparation of summary statistic tables
and indices using cereals price
and marketing data that is already
collected but not analyzed in a way to be of greatest use to ISRA's
cereals production researchers.
3.2.2.2
JUSTIFICATION
Data on cereal marketing collected
since
1988 have been used in
various publications oriented to policy makers but have seldom been
used by crop production researchers.
With support,
the program's
research assistants can produce
overviews of these research results
that will be useful for orienting production research on cereals.
3.2.2.3 APPROACH
The project will provide:
(a)
Program financing at
a level of 10,000 US dollars to continue
data collection on a limited scale for input marketing in the
Fleuve to finish off the marketing year and have in hand data
from two
full years
and
to finance
meetings of
the
socio-
economists disciplinary group
(see section 3.2.3).
(MSU field
staff primary responsibility:
project administrator).
(b)
Backstop support to help coordinate the preparation of summary
statistics
tables.
(MSU field staff primary responsibility:
project
administrator;
MSU
on-campus
staff
primary
responsibility:
project director).
3.2L2.4
'ISRA CEREALS MARKETING RESEARCH PROGRAM PLANS FOR 1991/92
The ISRA researcher responsible
for the cereals marketing research
program is expecting to complete his PhD in agricultural economics in
late June 1992.
The preparation of statistical tables is the
only
activity to be undertaken this year.
FILE:PRD 91-2
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DATE:November 13, 1991
3.2.3
ISRA'S SOCIO-ECONOMICS DISCIPLINARY GROUP SUPPORT
3.2.3.1
OBJECTIVES
The objective of this activity is to provide technical and logistical
back-stopping and budgetary support for the functioning of the socio-
economics disciplinary group as a means of strengthening the capacity
of ISRA economists.
3.2.3.2
JUSTIFICATION
The Disciplinary group plays a needed coordination role for socio-
economists at ISRA.
The Direction de Recherches sur les Systemes
Agraires et 1'Economie Agricole (DRSAEA) has to date housed the socio-
economics
research
programs
but
these
programs
are
-soon to be
dispersed among different production research departments making the
role of
the disciplinary group
even more
critical.
The
group's
leadership
and
membership
are
technically
qualified
and
well
motivated.
However, ISRA is struggling with very critical needs to:
(a). Integrate economists in multi-disciplinary research efforts.
(b). Strengthen the micro-macro links.
(cl - Address
ISRA's
role in
macro-economic
agricultural
policy
analysis.
(d). Perform analyses of investment strategies at ISRA and research
impact.
The project proposes to provide short-term support to the disciplinary
group to assist it in its functions of coordination and professional
back-stopping.
3.2.3.3 APPROACH
The project will provide:
(a). Budget support to finance the travel costs for members attending
the regular meetings of the disciplinary group (MSU field staff
primary responsibility:
project administrator).
(b). Logistics support to coordinate the preparation for the meetings,
to
distribute
documents of
professional
interest to
socio-
economists (MSU field staff primary responsibility:
project
administrator).
(cl - Technical
backstop to
organize,
together
with
the
on-campus
staff,
short-term in-country training sessions on topics such as
the methodology and techniques to perform research impact studies
(MSU field staff primary responsibility:
project
administrator
with technical backstop by project research planner;
MS U
0 n -
campus primary responsibility: project director).
FILE:PRD 91-2
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DATE:November 13, 1991
3.2.3.4
PLANS OF
ISRA'S
SOCIO-ECONOMICS
PROFESSIONAL
GROUP
FOR
1991/1992
The disciplinary group plans to continue
its
regular
meetings (at
least once every three months) to coordinate the members' activities
and to
discuss
other
topics of
interest.
Disciplinary
group
activities planned for the coming year include two workshops; one on
research impact evaluation
and the other a conference
organized by
IFPRI and ISRA.
3.3 RESEARCH PLANNING AND MANAGEMENT
The proposed
research planning activities
can be divided into four
categories; studies that were already in progress at the beginning of
this reporting period,
an activity which will require a spearheading
committee at
ISRA, an
in-service
training
activity,
and
general
support for research planning at ISRA.
Three study activities are currently in progress:
i. Study of direct/indirect costs (Section 3.3.1).
ii. Exercise in budget monitoring (Section 3.3.2).
iii. Study on the reorganization of the BAME (Section 3.3.3).
An activity that would be
headed by a committee formed within
ISRA:
Research Impact Study (Section 3.3.4).
In-service
training on
research
station
management
issues
(Section 3.3.5).
General support for research planning at ISRA (Section 3.3.6).
3.3.1 DIRECT AND INDIRECT COST-ACCOUNTING STUDY
The direct/indirect cost of research study is nearing completion and a
report should be
available by September,
1991.
Cost accounting in
this study is for Bambey research station and should provide some of
the best data yet available at ISRA for both direct and indirect costs
of agronomic research.
These data could provide accurate figures for
projecting the costs of new research.
These
results would be of
immediate use in the research impact assessment
(Section 3.3.4) and
general research planning at ISRA (Section 3.3.6).
These data could also provide the basis for ISRA to determine areas in
which to reduce costs of research.
FILE:PRD 91-2
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DATE:November 13, 1991
3.3.1.1
OBJECTIVES
The main objective of this financial management study is to calculate
a real indirect cost rate associated with research activities at the
ISRA Bambey research station.
Specific objectives in this study are the following:
(a). To monitor all expenditures at the level of the research station.
(b). To identify
which
expenditures
could be
charged to
specific
programs as direct costs.
(cl * To identify an appropriate means of proportioning non-specified
overhead, or indirect, costs between program activities.
(d). To
suggest
ways in
which
indirect
cost-accounting
can be
integrated into ISRA's program and project planning and budgeting
procedures.
v
3.3.1.2
JUSTIFICATION
ISRA does not systematically account for all direct and indirect costs
in its research program budgets.
Consequently, certain costs such as
for telephone or electricity not covered by programs must be paid by
ISRA from general funds which are often inadequate.
This
study
proposes to examine ways ISRA can systematically identify its costs
structure and proportionate direct and indirect costs between its
research programs,
3.3.1.3 APPROACH
The project administrator, together with ISRA's Secretaire General and
Contrdleur de Gestion will:
(a). Submit the results of indirect cost analysis on an institute wide
basis by September 1991.
This study, initiated in late 1990, is
based on 1988, 1989 and 1990 expenditures.
(b). Develop a computer program to link financial
information from
ISRA's
mini-computer
with
the
Quattro
Pro
indirect
cost
computational sheets by November 1991.
(c). Prepare a proposal for ISRA/Bambey's consideration to include
specific overhead costs as direct costs by January 1992.
(d). Prepare results of
indirect cost analysis
for each of ISRA's
centers.
Eventually,
specific
cost savings measures
could be
developed for each center.
FILE:PRD 91-2
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DATE:November 13, 1991
3.3.2
EXERCISE IN BUDGET MONITORING
Forms that can be used for rapid reporting of expenditures by project
line
item have
been developed and will be tested at the
Bambey
research station.
A report on initial results of this exercise is to
be prepared by November, 1991 and a final report by May, 1992.
3.3.2.1
OBJECTIVE
The objective of this financial management exercise is to
introduce
and evaluate simpler but more efficient forms and procedures for:
(a). Recording expenses incurred at the level of an ISRA
research
station.
w
(b). Updating balance summaries for individual budgets.
3.3.2.2 JUSTIFICATION
ISRA research center managers do not keep a separate accounting of
budgeted versus planned and actual expenditures for the center as a
whole.
Therefore, it is difficult for the station managers and other
decision makers at ISRA to know the financial situation on a day to
day basis.
3.3.2.3 APPROACH
The project administrator, together with ISRA's Secretaire General and
Controleur de Gestion will do the following.
(a). Budget forms already developed,
will be discussed with Bambey's
Center Director and managers by August 1991.
(b). Forms will be tested at Bambey by November 1991.
(cl * A short study note will be submitted to ISRA and USAID on the
subject of budget monitoring at ISRA by February 1992.
3.3.3 STUDY ON THE RE-ORGANIZATION OF BAME
Meetings to discuss this issue have been held.
The socio-economics
professional group has prepared a proposal and submitted this to the
Directeur General of ISRA.
The research planner has prepared a draft
of a study document reviewing this proposal.
FILE:PRD 91-2
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DATE:November 13, 1991
3.3.3.1
OBJECTIVES
Objectives of this program definition and restructuring study are the
following:
(a). To study options for re-institutionalizing BAME activities.
i. To evaluate these options in terms of the range of socio-
economic functions and services that are required at ISRA.
ii. To
evaluate
the
feasibility and sustainability of
these
options in terms of current and projected human,
financial,
and material resources.
(b). To prepare a brief outlining these
findings for distribution to
the Direction Generale of ISRA.
3.3.3.2
JUSTIFICATION
I
The Direction Generale of ISRA has suggested that a BAME type bureau
should be reorganized and requested advise on how such a unit or such
functions should be structured.
The interest in reorganizing the BAME
stems
primarily from the recollection of the useful agricultural
policy
analyses
carried
out by an
earlier
bureau
and by
the
recognition that a more formal interface between policy analysts of
ISRA and decision makers outside of ISRA is desirable.
It should be
noted
that
certain
applied
economics
programs in
DRSAEA
relate
directly to
macro-economic
analysis
even
though a
formal
BAME
structure is no longer in existence.
The priority and level of resource allocation that would be accorded
such a bureau is not clear.
ISRA currently has additional plans to
integrate its socio-economic research resources, at the micro level,
into Research Directions dealing with production research.
Clearly,
some
compromise
between
the
manpower
needs of
these
different
functions is required.
A systematic
and
thorough
study of
options
related to
the re-
institution of a formal agricultural policy analysis unit will permit
ISRA administration to weigh a number of
factors when reaching a
decision on the re-organization of the BAME.
Among these factors are
the following:
(a). Making best use of macro-economic research programs and actions
that exist and are productive.
(b). Complementing
the
integration of
socio-economists
into
the
production oriented programs of different Research Directions.
(cl. Addressing
the
issue of
maintaining
effective
micro-macro
linkages which are essential for good macro-economic analysis.
(dl. Evaluating the overhead costs related to any new structure that
is proposed.
(e). Addressing the issue of linkage
between ISRA macro-agricultural
policy analysts and decision makers outside of ISRA.
FILE:PRD 91-2
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DATE:November 13, 1991
(f). Addressing the need for long-term continuity in certain types of
macro-economic studies.
3.3.3.3
APPROACH
The project research planner will have primary responsibility for this
activity.
The following has been or will be done:
(a). Initial study began in early May 1991 and continued until mid-
June.
The
study
was
based on
discussions
with
ISRA
administrators and economists, and documents already prepared on
the subject.
(b). By mid-June,
a draft outline
of the functions that are being
sought and a set of options was prepared.
This draft outline was
discussed in a review session by the "Groupe Disciplinaire" of
socio-economists of ISRA.
::
(c). In early July a final document was prepared and distributed to
the "Direction Generale".
This document is a brief recording of
the findings in
the draft outline,
opinions
expressed at
the
review session,
and an assessment of proposals by the research
planner.
(d). Review of proposals to re-organize
the BAME continues as part
ISRA's reprogramming exercise with a final decision on a new BAME
structure expected at the Board of Directors meeting towards the
end of 1991.
3.3.4
RESEARCH IMPACT ASSESSMENT
3.3.4.1
OBJECTIVES
Objectives include the following:
(a). To introduce the Economic Rate of Return analytical methodology
to ISRA.
(b). To determine whether research work can be identified for which
the impact on farm level production could be quantified.
(c). To determine the monitoring capability and data required to
perform
this
type of
assessment
for
on-going or
projected
programs and projects at ISRA.
FILE:PRD 91-2
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DATE:November 13, 1991
3.3.4.2
JUSTIFICATION
There is an interest on the part of ISRA administration as well as its
donors to see a quantified
assessment of the return to
investments
made in research in the past.
The
impact
assessment of
research
already completed at
ISRA will
require that adequate data on research costs, adoption, and benefit of
new technology be available.
It is not at all certain that such data
are available for work with major food crops, livestock,
or forestry.
It is more likely that such data can be found for work with export
crops such as cotton or possibly peanut.
Beyond any
short-term
research
impact
assessment,
setting up
the
monitoring system required to measure impact of research could benefit
ISRA because it would force the asking of many useful questions.
3.3.4.3
APPROACH
The
project
research
planner/chief of
party
will
have
primary
responsibility for this activity. This will be a two-phased activity.
(a). In the first phase, SARI1 project staff would work with ISRA
researchers,
including
economists, to
identify
ISRA research
efforts whose impact might be measurable.
(b). In a second phase,
an MSU consultant would be brought in to
review the
initial work by the ISRA/SAR II project
team, to
evaluate
existing
data,
and to
introduce
the
analytical
methodology to
ISRA researchers.
The methodology would be
introduced
through a
seminar or
workshop,
through
informal
working sessions with the researchers concerned, and by providing
copies of
selected
reference
materials
and
case
studies.
Recommendations
concerning
data
requirements
and
appropriate
analytical methods would be summarized in
the consultant's trip
report.
(c). Following the research impact workshop, the ISRA/SARII team would
continue the analysis of existing data.
Technical backstopping
for this effort would be provided through modem communication by
the MSU consultant.
3.3.5
IN-SERVICE TRAINING ON RESEARCH STATION MANAGEMENT
3.3.5.1
OBJECTIVES
The main objective of this training is to enhance skills needed for
the.
immediate
and
near
future
administration of
ISRA
research
stations.
FILE:PRD 91-2
- 20 -
DATE:November 13, 1991
Specific objectives of this activity include the'follorring:
(a). To define
the
current
need
at ISRA for a research
station
management training activity.
Ib). To identify which approach to training
is most appropriate
for
ISRA's needs and circumstance:
trainer-of-trainers,
in-country
consultancy/training,
over-seas
training
with
in-country
consultancy, etc.
(c). To
identify
individuals in
managerial
positions
that
would
benefit most from training.
(d). To sponsor training as appropriate.
3.3.5.2
JUSTIFICATION
ISRA administrative staff,
though technically competent, has limited
experience in
the dynamics of
organization
and management.
This
situation is
compounded by ISRA's dearth of human and financial
resources.
This workshop is intended to provide ISRA research station
managers with practical management tools and techniques.
3.3.5.3 APPROACH
The
project
research
planner/chief of
party
will
have
pri&ry
responsibility for this activity.
A three phase approach is being
considered.
(a). University of
Arkansas
(candidate
institution to
carry
out
training) together with ISRA and SARI1 staff should assess the
need
for
training in
research
station
management at
ISRA.
Consultants would likely arrive in country after Jan. 1, 1992.
(b). Provided a training need and approach to training can be clearly
defined, ISRA research manager participants would be selected.
One possible scenario would call for two selected ISRA managers
to participate in a short-term
training
program in
Research
Station Management to be held in Niger in February-March, 1992.
(cl. Representatives of the University of Arkansas, supported by the
ISRA managers who have participated in short-term training, could
conduct an in-country workshop on Research Station Management.
If held,
this workshop would likely be at Bambey shortly before
the end of June, 1992.
3.3.6
RESEARCH PLANNING SUPPORT
3.X.6.1
OBJECTIVE
Ill addition to
working
with
the
specified
management
activities
'l~IfI~:ribed above, the research planner will work together with ISRA's
1" 1 itI;:: PRD 91-2
- 21 -
DATE:November 13, 1991
Directeur General and Coordonnateur Scientifique, as requested, on
tasks
related
to current
institutional
restructuring
and
research
management.
A major
part of
these
tasks is
likely to
involve
packaging information needed by ISRA to reach better decisions.
3.3.6.2
JUSTIFICATION
ISRA continues the process of institutional restructuring begun four
years ago.
Many important decisions still have to' be made as part of
this process and many of these decisions are difficult because of a
lack of information.
Key areas were information is lacking include
the impact of various research programs,
research priorities for the
near and distant future, and operational issues such as the real costs
of research programs or research activities.
Such information will be
necessary in order for ISRA to be able to define its own research
w
agenda.
3.3.6.3
APPROACH
The
project
research
planner/chief of
party
will
have
primary
responsibility for this activity.
The research planner will conduct
studies,
participate in personnel and program evaluation, and so on as
requested by ISRA administration.
Possible topic areas for this work
include:
research program
planning procedures (organize research
planning
workshop -
Section
3.1.1.3),
program
prioritization
(preparation of data set to test different scenarios using
results
from direct cost analysis - Section 3.3.1 - and personnel data).
3.4
PARTICIPANT TRAINING AND WORKSHOPS
3.4.1
OBJECTIVES
The objective of this activity is to continue to manage the remaining
participant trainees financed under this project beginning in 1988.
No new participant training is planned during 1991/92.
The Dakar team will coordinate all in-country training activities and
workshops with back-stopping from MSU/East Lansing.
3.4.2
JUSTIFICATION
The benefits and returns to training are unquestionably very positive.
The credibility of a scientific institute such as ISRA depends on the
scientific quality of its human resources.
The project proposes to
FILE:PRD 91-2
- 22 -
DATE:November 13, 1991
assist ISRA to build its scientific capacity by providing long- and
short-term training opportunities during 1991/92.
3.4.3
PLANNED ACTIVITIES
HSU on-campus staff will continue to manage the participant training
component
of the project
and make
all administrative
and logistic
arrangements for short-term training or observational tours in the USA
as \\,7ell as short-term consultancies to Senegal.
In-country technical and
administrative backstop will be provided
jointly by the research planner/chief of party and the project
administrator/ research specialist.
The following activities are planned.
-
(a). Two
long-term
participant
trainees
remain in
the
USA.
One
participant, Abibou Gaye, MSc in forestry genetics, is scheduled
to return to Senegal at the end of August 1991 and the second
participant, Ousseynou Ndoye, PhD in agricultural economics, will
return by June 30, 1992.
(b) - At least three short-term training opportunities are planned for
.
late 1991.
A first trip to the USA is planned for the ISRA millet/sorghum
phytopathologist/program
coordinator to
attend
the
a n n u a l
INTSORMIL conference and to receive on-the-job training during 5
days in a phytopathology lab at KSU.
A second trip to the USA will be undertaken by the ISRA sorghum
breeder and the agronomist to discuss and develop with US-based
experts a joint breeding/agronomy collaborative sorghum program.
The third trip
to the USA is planned
for the
ISRA Forestry
Research Director and the agroforestry specialist to attend the
annual Farming
Systems
Symposium in
the
USA and to
discuss
approaches to
agroforestry
research
with
various
agroforestry
specialists in the USA.
(c). At least one workshop is planned during 1991/1992 to discuss with
ISRA
researchers
the
issues of
budget
preparation,
budget
monitoring, and budget analysis.
(d). Two other seminars or workshops are planned to discuss research
impact
evaluation
(Section
3.3.4.3)
and
research
station
management (Section 3.3.5).
FILE:PRD 91-2
- 23 -
DATE:November 13, 1991
,
t
CHAPTER 4:
END-OF-PROJECT PREPARATIONS AND REPORT
4.1
END-OF-PROJECT PREPARATIONS
End of project preparations
will
be managed in concert with
the
USAID/Dakar project manager.
4.2
END-OF-PROJECT REPORT
A tentative outline of the Final SAR II Report is given below.
1.
CONTRACT OBJECTIVES (PLANNED VERSUS ACTUAL OUTPUTS BY OBJECTIVE)
1.1
Program results.
1.2 Publication list.
1.3 Seminars.
I.4
in-country training workshops.
1.5 Long- and short-term training.
2.
CONTRACT INPUTS (PLANNED VERSUS, ACTUAL)
2.1
Technical assistance (long-term and short-term).
2.2
US dollar budget (planned versus actual expenses).
2.3 Vehicles.
2.4
Equipment.
2.5 ISRA contributions.
3.
CONTRACT MANAGEMENT ISSUES
3.1
Personnel composition and changes.
3.2
Contract amendments and PILs issued.
3.3 Activities.
4.
PROJECT IMPACT
4.1
Crop production research support.
4.2 Applied economics research support.
4.3 Research planning and management.
5.
LESSONS LEARNED
5.1 Future support for ISRA programs.
5.2 Contract administration (in-country).
5.3 Technical assistance experience.
5.3.1
Cereal's Advisory Team (CAT).
5.3.2
Research planner.
5.3.3
Applied economics.
6.
RECOMMENDATIONS
FILE:PRD 91-2
- 24 -
DATE:November 13, 1991
7 delaileil budget for period
1 luly 1, 1991 t
--lL--...- --- June 30, 199; --__-
Depensw par
TntaUX
sous-
Periode
nloif;:
Partirk
totmx
$1=250 CFA
92.000
3
276. no0
1,104
1,500, 000
1
1, 500,000
6, 000
100,000
2
200, 000
800
5100 EXITA x 5 pets
76,500
3
229,500
918
20,000
3
60,000
240
334, 500
1,338
- - - - - - - - - -
2,600,OOO
10, 400
L
-AIlMENTAlRE
20,000
12
240, 000
960
5,000
12
60,000
240
100,000
2
200, 000
800
20,000
12
240, 000
960
20,000
12
240, 000
960
lmprtrssioo - pllblica~
250,000
5
1,250,000
5,000
50,000
12
600,000
2, 400
424, 500
1, 698
- - - - - - - - - - - -
3, 254,500
13,018
7, 000, 000
28,000
3,000,000
12,000
1, 900,000
7,600
2, 950,000
11,800
1,977, 500
7,910
--------__-_
16, 827,500
67,310
.
.
___--
-
_-----
PtANmCAnON DE
LARExmmxE
Per diem cheheur
60,000
1 2
720,000
2, 880
Per diem spx recher.
18, 000
1 2
216,000
864
F~paratioos auto
50,000
1 2
600,000
2, 400
Per diem chauffeur
10,000
1 2
120,000
480
Foumitures
20,000
1 2
240,000
960
Sew etc
400,000
8
3,200,000
12, 800
tmpRm (15%)
764, 400
3, 058
--------__
5,660,400
23, 442
SXIIENALA
DOCMENTAZIN
F~lmitures
50,000
200
Reparations
400,000
1, 600
JouInaux/peI~ues
1, 460,000
5,840
Imprem (15%)
276,500
1,106
2, 186, 500
8, 746
SDU’IlEN AU CXImT
%I. asst. zulm./w
200,000
1 2
2, 400, 000
9, 600
Assurance-
35&000
1
350,000
1,400
f+hkum cbatieur
90,000
1 2
1,080,000
4.320
Per diem chauffeur
10,000
1 2
120,000
480
Ferdiemasstadm.
10,000
1 2
120,000
480
Reparation auto
50,000
1 2
600,000
2, 400
carburant: 200 L/mois
x250 F/L
50,000
1 2
600,000
2, 400
7kaIklctjon
100,000
20
2, 000,000
8, 000
Foumitum
25,000
1 2
300,000
1,200
RepamtiM quip.
50,000
1 2
600,000
2, 400
10,000
1 2
120,000
480
lmprerms (15%)
1,243,500
4.974
swstotal
- - - - - - - - - -
9, 533, 500
38, 134
D TOTAL
40, 262, 400
161,050
Revised on Nowmber 12. 1991 to
ATTACHMENT B:
SARII PROJECT SCHEDULE (685-0957) MSWSRA
--..---
I
.
( AGRO-FORESTRY
~,.,...,.,......,,. :.::.: _.:.:
._.,,,,,...,.............I.......
.._____.._
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. . . . . . . . .
.
.
.
.
.
.
.,......
._
3.3.3 BAME STUDY
:::I:.:. ‘., :.:.,_:.:.,.:.:.
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3 3 4
~~q7-I ILIDAPT’
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.:.:...:.: .,..., . . . . . . . :.: . . . . .
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.
lING SUPPORT
.I ,..&.,.,., :,I
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.‘.
(SAR II)
SAR II ANNUAL PLAN OF WORK
FOR JULY 1991 - JUNE 1992
Project Reporting Document:
PRD 91-2
w
Senegal Agricultural
Research II Project
(SAR II)
Direction de Recherches
sur Les Systemes Agraires et
1'Economie Agricole
Institut Senegalais de
Recherches Agricoles (ISRA)
B.P. 3201
Dakar, Senegal
Telephone 32.10.01
A ISRA/MSU/USAID Project
(USAID contract number:
685-0957-C-00-8004-00)
A500-lSR4 4059
-
EXECUTIVE
-et--..---.-.-.- SUPINRI?Y
.-.- -- ..-- _-- _
This plan of T;ork ::as developed jointl.:
b\\r ISRA and llSU for the final
year of
the
contract
e x t e n s i 0 I-I
f J u I ‘:.
1 ~
i ? 3 1
t C
June
30 ,
1992).
Several proposed
zs a= tivities
3 r e
3
c2n %i n uat ion
o f
those
initiated
earlier in the contract period;
ether-z
reflect increased
support to
ISRA's scientific and financial management.
The overall objective of the 1;1SU/USAID contract is "to enhance ISRA's
capability to
mount
an
effective
research
program in the
Fleuve
Region".
Individual ISRA research programs, however, target several
agro-ecological zones of which the Fleuve Region might be only one.
For
this
reason,
contract
activities
focus on
developing
basic
capabilities
w i t h i n
and
collaboration
between
research
programs.
output of
these programs have potential for impact in- the Fleuve
Region but research is not limited to this zone.
Specific contract objectives for 1991-92 can be summarized as:
(a). Promoting integration of technical,
cost
and
socio-economic
factors in the design and implementation of cereals and cowpea
research.
(bl. Improving
coordination
among
ISRA
technical
scientists
and
economists.
(c) * Strengthening
ISRA's
programming,
program
monitoring
and
financial management capacity.
Resources
provided by
the
contract
include
long
and
short-term
technical
assistance,
commodities,
training,
in-country
program
support
and
on-campus
management
support
and
technical
expertise.
Project management is based at the Direction de Recherches sur les
Systemes Agraires et 1'Fconomie Agricole in Dakar.
Project outputs produced in part by contract activities will include:
(a). Strengthened capacity of
ISRA
to set
research
priorities
and
align
research
objectives
T!i t17
budgetary,
human,
and
infrastructure resources.
(b). Strengthened applied economics pro.r;rams and improved linkages to
technical scientists and policy makers.
(cl * Upgraded technical and professional skills for researchers, mid-
level and administrative staff.
Specific outputs anticipated include:
(a). Five study documents:
cereals research review,
direct/indirect
cost study, budget monitoring report, EAIIE study, and a report on
research impact assessment.
(b). Workshops on
research
station
management
and
research
impact
assessment.
(cl - Implementation of ISRA's cereals and cowzea research programs.
(dj. Implementation of ISRA's agrarian s:'stems and applied economics
research.
tel. Professional
an d
commodity
support
for
ISRA's
financial
and
scientific management.
FILE:PRD 91-2
-i-
DATE:November 13, 1991
On-campus support includes publications (prccurement of documents for
contract staff,
editing and publishing of ISRA/IISU reprints,
editing
and reproducing other contract reports),
identification of candidates
for short-term TDYs and short--term training opportunities,
c 0 III p u t e r
support,
and documentation.
Each contract activity is described belovr in further detail,
Cereals and cowpeas research support.
The objective is to insure
adequate support for ISRA programs covering research on local food
crops:
millet,
sorghum,
maize,
and
cowpeas.
The
project
will
administer funding for operational expenses of research ($70,000),
provide professional back-stopping by sponsoring periodic visits by
members of a Cereal
Advisory
Team (CAT) of US university based
scientists, complete and distribute (by Sept.
1991) a review document
on research at ISRA on cereals and coupea,
and identify and organize
short-term training for program researchers and technicians.
Food security research support.
The objective is to provide budgetary
($10,000) and technical support for this program with an emphasis on
maintaining
the
link
between
micro-level
data
and
macro-level
analysis.
Cereals marketinq research.
The objective
is to provide
technical
back-stopping and budgetary support ($20,000 for cereals marketing and
disciplinary group support) for this program.
Financing
is for the
preparation of summary statistical
tables and indices using cereals
price and marketing data that is already collected but not analyzed in
a way to be of greatest use to ISRA's cereals production researchers.
ISRA's socio-economics disciplinary qroup
su pport.
The objective is
to
provide
technical
and
logistical
back-stopping
and
budgetary
support for the socio-economics disciplinary group as a means of
strengthening the capacity of ISRA econcmists.
Direct and indirect cost-accountinq study.
The objective of
this
study is
to calculate a
real
indirect
cost
rate
associated
with
research at the ISRA Bambey research station.
The activity includes
monitoring
expenditures at the research
station,
identifying
\\Ihich
expenditures could be charged to specific programs as direct costs,
identifying an
appropriate
means of
proportioning
non-specified
indirect costs between program activities, and suggesting ways in
which indirect cost-accounting can be integrated into ISRA's budgeting
procedures.
This study is nearing completion and a report should be
available by September, 1991.
The study should give some of the best
data yet available at
ISRA for both direct and indirect costs of
agronomic research which could then be used for projecting the costs
of new research.
FILE:PRD 91-2
- ii -
DATE:Movember 13, 1991
.
1
Exercise in budcret monitorinq.
The objective of this exercise is to
introduce
and
evaluate
simple
but efficient
forms
for
recording
expenses and procedures for updating balance summaries for individual
budgets.
Forms for reporting expenditures by project line item ha.le
been developed and v!ill be tested at the Bambey research station. A
report on
initial
results of
this
exercise is to
be prepared by
November,
1991 and a final report by May, 1992.
Study on the re-orqanization of BAME.
The objective is to eyJaluate
options
for
re-institutionalizing
BAME
{Bureau
d'Analyse
Mdcro-
Economique)
activities at
ISRA.
The study is nearing
completion.
Following
discussions,
the
socio-economics
group
prepared
and
submitted a proposal to the Directeur General of ISRA.
The research
planner has prepared a study document reviewing this proposal.
Research impact assessment.
This activity will introduce the Economic
Rate of Return analytical methodology to ISRA, determine whether past
research with a quantifiable impact can be identified,
and determine
the monitoring capability and data required to perform this type of
assessment at ISRA in the future.
In-service training on research station management.
The purpose of
this training is to enhance
skills needed for the administration of
..:
ISRA research stations.
The activity will define current needs at
ISRA for research station management training, identify which approach
to
training is
most
appropriate at
ISRA,
identify
m a n a g e r s t o
participate in training, and sponsor training.
Research planninq support.
The research planner will work together
with
ISRA's
Directeur
General
and
Coordonnateur
Scientifique, as
requested,
on tasks related to current institutional restructuring and
research management.
A major part of
these
tasks
will
involve
packaging
information
needed by
ISRA to
reach
better
decisions.
Fossible topic areas for this work include, research program planning,
program
prioritisation,
and
integration of
systems
research
into
production research departments.
Traininq.
No new participant training
is planned during
1991/92.
HoTlever,
two
long-term trainees will complete
training in
the US
during this
reporting period.
The Dakar team will coordinate
in-
country training and workshops for ISRA researchers with back-stopping
from MSU.
A trip to the USA by
the sorghum breeder and sorghum
agronomist is planned for late 1991.
A workshop is planned
during
10?1/92 to
discuss
budget
preparation,
monitoring,
and
ci n a 1 y s i s .
iA&.
""other workshop is planned to discuss research impact evaluati,on.
End-of-project.
End-of-project
preparations
and
report
will be
managed in concert with the USAID/Dakar project manager.
YILE:PRD 91-2
- iii -
DATE:November 13, 1991
.
LIST OF CONTENTS
Fage
EXECUTIVE SUMMARY . . . ..........
.
.
i
LIST OF CONTENTS . . . . ..........
.
. iv
LIST OF ATTACHMENTS . . ..........
.
.
vii
CHAPTER 1:
BACKGROUND . ..........
.
.
1
1.1
OBJECTIVES OF THE CONTRACT . . . .
.
.
1
1.2
SUMMARY OF CONTRACT ACTIVITIES . .
.
.
2
*
1.3
ANTICIPATED OUTPUTS . . . . . . .
.
.
2
1.4
INSTITUTIONAL CHANGES AT ISRA . .
.
.
.
3
1.5
ORGANIZATION OF THE PLAN OF WORK m
.
.
4
CHAPTER 2: PROJECT MANAGEMENT AND ON-CAMPUS SUPPORT
.
.
.
5
2.1 DAKAR PROJECT TEAM . . . . . . . . . . . . .
.
5
2.2 ON-CAMPUS SUPPORT . . . . . . . . . . . . .
.
.
.
5
2.2.1 ON-CAMPUS SUPPORT TEAM . . . . . . n
.
.
.
5
2.2.2 OTHER ON-CAMPUS SUPPORT ACTIVITIES . . . .
6
2.2.2.1 PUBLICATIONS . . . . . . . .
.
.
.
6
2.2.2.2 IDENTIFICATION OF CANDIDATES FOR
SHORT-TERM TDYS . . . . . . . .
. .
2.2.2.3 IDENTIFICATION OF SHORT-TERM TRAINING
OPPORTUNITIES . . . . . . . . . . . .
2.2.2.4 COMPUTER SUPPORT . . . . . . . . . .
2.2.2.5 DOCUMENTATION . . . . . . . . . . . . . . .
CHAPTER 3:
ORGANIZATION OF SAR II ACTIVITIES FOR 1991-92 . . . . 8
3.1
CROP PRODUCTION RESEARCH . . . . . . . . . . . . . . . . 8
3.1.1 CEREALS RESEARCH SUPPORT . . . . . . . . . . . . .
8
3.1.1.1 OBJECTIVES
. . . . . . . . . . . . . . . .
8
3.1.1.2 JUSTIFICATION . . . . . . . . . . . . . . .
9
3.1.1.3 APPROACH
. . . . . . . . . . . . . . . . .
9
3.1.1.4 CURRENT PLANS OF ISRA CEREALS RESEARCH
PROGRAMS
. . . . . . . . . . . . . . . . .
10
FILE:PRD 91-2
- iv -
DATE:Novemher 13, 1991
3.2
AGRARIAN SYSTEMS AND APPLIED ECONOMICS RESEARCH SUPPORT.
12
3.2.1 FOOD SECURITY RESEARCH SUPPORT . . . . . . . . . .
12
3.2.1.1 OBJECTIVES
. . . . . . . . . . . . . . . .
12
3 1.2
.2.
JUSTIFICATION
. . . . . . . . . . . . . . .
12
3 .2.1.3 APPROACH
. . . . . . . . . . . . . . . . .
12
3.2.1.4 CURRENT PLANS OF ISRA FOOD SECURITY RESEARCH
PROGRAM
. . . . . . . . . . . . . . . . . .
13
3 .2.2 CEREALS MARKETING RESEARCH SUPPORT . . . . . . . . 13
3.2.2.1 OBJECTIVES
. . . . . . . . . . . . . . . .
13
3.2.2.2 JUSTIFICATION . . . . . . . . . . . . . . .
13
3 3 3 3 APPROACH
.-.A..
. . . . . . . . . . . . . . . . .
13
3.2.2.4 CURRENT PLANS OF ISRA CEREALS MARKETING
RESEARCH PROGRAM
. . . . . . . .
z . . . . 13
3.2.3 ISRA'S SOCIO-ECONOMICS DISCIPLINARY GROUP SUPPORT. 14
3.2.3.1 OBJECTIVES
. . . . . . . . . . . . . . . .
14
3.2.3.2 JUSTIFICATION . . . . . . . . . . . . . . .
14
3.2.3.3 APPROACH' . . . . . . . . . . . . . . . . .
14
3.2.3.4 CURRENT STATUS OF ISRA'S SOCIO-ECONOMICS
DISCIPLINARY GROUP
. . . . . . . . . . . .
15
3.3
RESEARCH PLANNING AND MANAGEMENT . . . s . .
,
15
3.3.1 DIRECT/INDIRECT COST-ACCOUNTING STUDY
. 15
3.3.1.1 OBJECTIVES . . . . . .
. .
. 16
3.3.1.2 JUSTIFICATION . . . . .
. .
. 16
3.3.1.3 APPROACH . . . . . .
. .
. 16
3.3.2 BUDGET MONITORING EXERCISE .
. .
. 17
3.3.2.1 OBJECTIVES . , . . i
. .
. 17
3.3.2.2 JUSTIFICATION . . . .
. .
. 17
3.3.2.3 APPROACH . . . . . .
. .
. 17
3.3.3 STUDY ON THE RE-ORGANIZATION OF BAME
. 17
3.3.3.1 OBJECTIVES . . . . . . . . .
. 18
3.3.3.2 JUSTIFICATION . . . . . . . .
. 18
3.3.3.3 APPROACH . . . . . . . . . .
. 19
3.3.4 RESEARCH IMPACT ASSESSMENT . . . . .
. 19
3.3.4.1 OBJECTIVES . . . . . . . . .
.
. 19
3.3.4.2 JUSTIFICATION . . . . . . . .
. 20
3.3.4.3 APPROACH . . , . . . . . . .
. 20
3.3.5 RESEARCH STATION MANAGEMENT TRAINING
. 20
3.3.5.1 OBJECTIVES . . . , . . . . .
. 20
3.3.5.2 JUSTIFICATION . . . . . . . .
. 21
3 .3 .5 -3 APPROACH . . . . . . . . . .
. 21
FILE:PRD 91-2
- v -
DATE:November 13, 1991
3.3.6 RESEARCH PLANNIfIG SUPPORT . .
*
21
3.3.6.1 OBJECTIVES . , . . . .
. 21
3.3.6.2 JUSTIFICATION . . . . .
. 22
3.3.6.3 APPROACH . . . . . . .
.J 22
3.4
PARTICIPANT TRAINING AND WORKSHOPS .
. 22
3.4.1 OBJECTIVES . . . . . . . . . .
. 22
3.4.2JUSTIFICATION . . . . . . .
. 22
3.4.3 PLANNED ACTIVITIES . . . , . .
. 23
CHAPTER 4: END-OF-PROJECT PREPARATIONS AND REPORT
. 24
4.1
END-OF-PROJECT PREPARATIONS . . . . . .
. 24
4.2
END-OF-PROJECT REPORT . . . . . . . . .
, 24
FILE:PRD 91-2
- vi -
DATE:November 13, 1991
LIST OF ATTACHMENTS
Letter
LOCAL CURRENCY DETAILED BUDGET FOR REPORTING PERIOD . . . . . . . A
TIME SCHEDULE FOR SAR II PROJECT ACTIVITIES FOR REPORTING PERIC)D . B
FILE:PRD 91-2
- vii -
DATE:November 13, 1991
CHAPTER 1:
BACKGROUND
1.1
OBJECTIVES OF THE CONTRACT
The
objective of
the
MSU/USAID
contract is
" to
enhance
ISRA's
capability to mount an effective
research program in
the
Fleuve
Region.
Specific objectives include the following:
(a). Strengthening and improving the effectiveness of the Crop
Production Research Department's cereals-based research programs.
(b). Upgrading the
technical and professional skills of researchers
and technicians.
(c). Consolidating the production systems and agricultural economics
research programs.
(d). Integrating cereals-based research into the Fleuve research plan
and
into
the
overall
national
research
plan
and
ISRA
reorganization."
Because
individual
ISRA
research
programs
target
several
agro-
ecological zones of which the Fleuve Region might be one,
contract
activities focus on developing basic capabilities within research
programs and collaboration between programs.
The output of these
programs have potential for impact in the Fleuve Region but the
research activities
are
not limited to this zone.
Nonetheless,
several specific research activities in the Fleuve Region,
including
variety testing, are supported.
Contract objectives for 1991-92 can be summarized as follows:
(a). Encouraging a better integration of technical, cost and socio-
economic factors in its cereal crop improvement program.
(b). Improving the coordination between ISRA agronomists,
plant
breeders and pathologists, soil scientists, agro-foresters and
agricultural economists.
(c). Improving the
scientific and program coordination
among ISRA's
agricultural
economists
and
between
ISRA's
agricultural
economists and ISRA's other scientific disciplinary groups.
(d). Strengthening
ISRA's
programming,
program
monitoring
and
financial management capacity.
The proposed plan of work contributes to
the achievement of these
contract objectives.
Objectives
and justification for each proposed
activity are given under individual sections of Chapter 3.
FILE:PRD 91-2
-l-
DATE:November 13. 1991
1.2
SUMMARY OF CONTRACT ACTIVITIES
The plan of work describes contract activities developed jointly by
ISRA and MSU for the final year of the contract extension (July 1.
1991 to
June 30,
1992).
Many of
these
are a
continuation of
activities initiated earlier in the contract period.
In addition,
increased
support will be given
to ISRA's scientific planning and
programming and financial management.
The principal areas of contract activity are:
(a). Support
for
ISRA's
Crops
Production
Research
Department,
especially its cereals-based research programs.
(b). Research planning and programming for ISRA.
(c-1 * Agrarian systems and applied economics research.
(d). Long-term and short-term training and workshops, within Senegal
and in the U.S.
(e). On-campus support.
This plan of work will be carried out in
coordination with ISRA's
production research departments as well as with ISRA's direction.
Resources
provided by
the
contract
include
long
and
short-term
technical
assistance,
commodities,
training,
in-country
program
support and on-campus management support and technical expertise.
The
project
management
is based in Dakar, at
the
Direction de
Recherches sur les Systemes Agraires et 1'Economie Agricole.
1.3 ANTICIPATED OUTPUTS
The project outputs which will be produced in part by the contract
activities described in this plan of work include the following:
(a). Strengthened capacity of ISRA to set research priorities and
align budgetary with infrastructure resources.
(b). Strengthened applied economics programs and improved linkages to
policy makers.
(c). Upgraded technical and professional skills for researchers, mid-
level and administrative staff.'
' Other outputs to be achieved by the overall USAID funded
project complementary to the MSU contract include: (4) increased
capacity of ISRA to retain and motivate qualified researchers
through human resource management reforms; (5) operational
research
facilities at Fanaye station, with an established ISRA
cereals research program focused on farmers constraints.
FILE:PRD 91-2
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DATE:November 13, 1991
Specific outputs anticipated include:
(al - Five
study documents
prepared on
topics
related to
cereals
research, financial management, institutional restructuring,
and
research impact assessment (Sections 3.1.1, 3.3.1, 3.3.2, 3.3.3,
and 3.3.4).
(b). Workshops on research station management and research impact
assessment (Sections 3.3.5 and 3.3.4).
Anticipated attendance at
in-country
workshops is
approximately 20,
participants
per
workshop.
(c). Professional and logistical support for implementation of ISRA'S
cereals and cowpea research programs (Section 311.1).
(d). Professional and logistical support for implementation of ISRA's
agrarian systems and applied economics research (Section 3.3).
(e). Professional
support
for
ISRA's
financial
and
scientific
management restructuring (Sections 3.3.1, 3.3.2, and 3.3.6).
1.4
INSTITUTIONAL CHANGES AT ISRA
Three Notes de Service have recently been
signed by the Directeur
General of ISRA establishing important institutional changes that will
have implications for the implementation of this plan of work.
'e?
The first of these establishes
a Bureau
of Studies,
Projects
and
Production that is attached to the Direction Generale.
Decisions will
be needed as to the role of economists and other disciplines (Sections
3.3.3 and 3.3.6) in this bureau, in other units,
or in the research
departments.
The second regroups research at ISRA into
23 programs among
five
research departments.
The DRPF,
the
DRSPA,
and
the
DRPH (for
forestry,
livestock and fisheries, respectively), remain but with the
previous research programs consolidated to create a larger number of
scientists within a program than before.
The old DRPV and DRSAEA (for
crops
and
systems,
respectively)
are
reorganized
into
crops
and
systems departments for rainfed
(DRCSP) and for irrigated (DRCSI).
The
departmental
reorganization
and
reprogramming is
designed to
enhance interdisciplinary effort including the integration of socio-
economics in technology research and to attain critical mass
in the
number of scientists working together..
The third Note de Service reduces the number of centers at ISRA to
eleven with several previous centers now administered as annexes to
centers that are maintained.
The Note also establishes that the five
Departmental
Directors
will be
responsible
for
budgetary
and
scientific administration of all programs in all centers attached to
their respective departments.
FILE:PRD 91-2
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DATE:November 13, 1991
1.5
ORGANIZATION OF THE PLAN OF WORK
The plan of work is presented in terms of contract activities.
The
objectives of each general area of activity and of specific activities
are given.
The relationship of each specific
activity with primary
contract objectives is
discussed under a section on justification.
Major approaches
used as well as anticipated outputs are discussed
under each activity.
To
better
understand
the
impact of
contract
support on
ISRA's
research,
ISRA program activities for cereals and applied economics
research are presented in detail (Sections 3.1.1.4 for cereals;
and
3.3.1.4, 3.3.2.4, and 3.3.3.4 for economics).
The plan of work includes
a proposed timetable of major activities
(attachment l),
including visits by members of the Cereals Advisory
Team (CAT).
Attachments 2 and 3 are budget proposals.
FILE:PRD 91-2
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DATE:November 13, 1991
CHAPTER 2:
PROJECT MANAGEMENT AND ON-CAMPUS SUPPORT
2.1 DAKAR PROJECT TEAM
The Dakar project team consists of four staff of whom two are charged
with implementation of specified activities of the plan of work.
(a). Research Planner and Chief of Party.
The Research Planner/Chief
of Party provides technical assistance
to the ISRA Scientific
Coordinator, the Office of Programming and Training, and Research
Directors.
This person is responsible for all project activities
and for expenditures incurred under the project.
(b). Administrator/Research Specialist.
The Administrator/Research
Specialist
assists
with
coordination of
project- activities,
supervises
and
provides
administration of
the
project
and
provides assistance to the ISRA General Secretary with financial
analysis.
(cl
Secretary/Administrative Assistant.
The Secretary/Administrative
Assistant is employed on an ISRA temporary contract.
This person
provides assistance to the Administrator/Research Specialist in
the administration of the project.
(d)
Driver.
The driver is employed under a temporary contract by the
project and assists with local purchasing, clearance of customs,
FAX and postal communications, among other duties.
2.2 ON-CAMPUS SUPPORT
2.2.1
ON-CAMPUS SUPPORT TEAM
On-campus contract support is provided through part-time contributions
by eight Michigan State University faculty and staff.
The total on-
campus contribution represents 1.7 full-time equivalents.
(a). Project Director.
The
Project Director is
responsible
for
overall contract coordination.
In addition, the Project Director
provides
leadership
for
the
following
specific
contract
functions:
i. Contract
support
to the
ISRA applied
economics
research
program.
ii. Computer support for SAR II and various ISRA'programs.
Thirty
percent of
the
Project
Director's
time is
spent on
contract activities.
FILE:PRD 91-2
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DATE:November 13, 1991
(b). Associate Director.
The
Associate
Director
works
with
the
Director on
matters
pertaining to
overall
contract
administration,
serves as Acting Director when the Director is
absent.
In addition, the Associate Director provides leadership
for the following specific activities:
i. Cereal Advisory Team (CAT) program (Section 3.1.1.3).
ii. The Research Planning and Management Program (Section 3.3).
Th-irty percent of
the Associate Director's time is
spent on
contract activities.
(cl. Other on-campus support
staff.
Other on-campus support staff
include
the
following (tenths time appointment to contract
support activities is given in parenthesis):
Computer Analyst
(0.101,
Graduate
Assistant
(0.25),
Administrative
Assistant
(0.251,
Participant Training and Travel Officer (0.20), Secretary
(0.15).
and Student Assistant (0.15).
2.2.2
OTHER ON-CAMPUS SUPPORT
2.2.2.1
PUBLICATIONS
(a). Procurement of documents for contract staff.
(b). Editing and publishing of ISRA/MSU reprints.
(c). Editing and reproducing other contract reports.
2.2.2.2
IDENTIFICATION OF CANDIDATES FOR SHORT-TERM TDYS
On-campus staff assist in identifying candidates for short-term TDYs
to implement in-country workshops and to provide short-term expertise
to contract activities.
Possible topics for such TDYs include:
(a). Research Impact Assessment {Section 3.3.4).
(b). Workshop and in-country evaluation of needs for Research Station
Management Training (Section 3.3.5).
(cl - Review of
activities
and
impact of Applied Economic Research
component of SAR II (End-Of-Project Preparations, Section 4.1).
(d). Review of activities and impact of the Crop Production Research
support component of SAR II (End-Of-Project Preparations, Section
4.1).
FILE:PRD 91-2
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DATE:November 13, 1991
2.2.2.3
IDENTIFICATION OF SHORT-TERM TRAINING OPPORTUNITIES
Identification of short-term training opportunities of ISRA personnel
in the USA including the following:
(a). Research Station Management Training (Section 3.3.5).
(b). Joint
sorghum breeding
and
agronomy
study
tour in
the
USA
(Section 3.1).
2.2.2.4
COMPUTER SUPPORT
Computer support activities,
including software for improved project
management for SAR II and potentially for ISRA.
-
2.2.2.5
DOCUHENTATION
Re-subscription to scientific journals as possible, and procurement of
other
scientific
reference
materials to
support
ISRA
research
programs.
FILE:PRD 91-2
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DATE:November 13, 1991
CHAPTER 3:
ORGANIZATION OF SAR II ACTIVITIES FOR 1991-92
3.1
CROP PRODUCTION RESEARCH SUPPORT
3.1.1
CEREALS AND COWPEAS RESEARCH SUPPORT
3.1.1.1
OBJECTIVES
The main objective is to insure adequate support for ISRA programs
covering research on
selected local food crops:
millet,
sorghum,
maize,
and cowpeas.
Specific objectives of the activity are the following:
(a). Administer
funding
for
operational
expenses
and
special
logistical needs of the research programs.
(b). Provide professional back-stopping by sponsoring the following:
i.
Periodic visits by members of a Cereal Advisory Team (CAT)
of US university based scientists.
ii.
Other links between US university based scientists and ISRA
researchers in the programs concerned.
(c). Complete and distribute an
analytical summary document of
ISRA
research on cereals and cowpea.
3.1.1.2
JUSTIFICATION
Several technical problems
in ISRA's cereal research programs have
been identified during previous contract activity.
These problems
include:
Poor seed conservation and quality control.
Scarcity of agronomic trials conducted on cereal crops.
Weak collaboration between cereal breeding, phyto-pathology and
agronomy in program implementation.
(d). Weak integration of socio-economic
analysis in the cereal crop
breeding and agronomy research programs.
tel. Excessive turn-around time between breeding and agronomic testing
of promising new varieties.
(f) * Scarcity of agronomic trials to test the optimal mix of organic
and chemical fertilizers to optimize yield and economic returns.
(9) * Little adaptive research done on soil fertilization and weak link
of fertility research to the cereal research program.
(h). Potential loss of millet and sorghum breeding material adapted to
irrigated conditions in the Fleuve Region.
Lack of a socio-economic baseline evaluation on the feasibility
of cultivating irrigated millet
and sorghum as
diversification
crops in the Fleuve Region.
A combination of
outside
advisors,
training,
and
adequate
program
financing could assist in the design of research activities that would
address these problems.
FILE:PRD 91-2
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DATE:November 13, 1991
3.1.1.3
APPROACH
The project proposes to continue the type of support provided during
1990/1991:
(a). Program funding at a level of $67,000 to cover operational costs
related to
millet
and
sorghum
breeding,
agronomy
and
phytopathology trials as well as rainfed
maize
agronomy
and
multi-locational
cowpea
trials.
Budget
line
items
include:
inputs, labor, fuel, car repairs, perdiem, office supplies etc...
The yearly budgets for the trials are proposed by ISRA and
reviewed and
administered by the project's
field staff.
(MSU
field staff primary responsibility:
project administrator with
technical backstopping by project research planner).
(b). Professional back-stopping by sponsoring visits by members of the
CAT.
Three trips are planned:
two trips by David Andrews,
millet/sorghum breeder (in November 1991 for 3-5 days at the end
of the ISRA CST meeting and in April 1992 for 5-10 days) and one
by Larry Claflin, cereal phytopathologist in October 1991.
The purpose of these visits is to discuss with the ISRA cereal
crop research director and with researchers the results of the
1991 and 1992 off-season trials and to plan for the next season's
trials.
In addition,
long-term plans for the cereal research
. ..y
programs will be discussed.
CAT trips and timing are proposed by
ISRA researchers.
(MSU field staff primary responsibility:
research planner with
administrative backstopping by project
administrator;
MSU
on-campus
backstop:
project
assistant
director and travel specialist).
(c). Identify
and
organize
short-term
training
opportunities
(observational tours) for program researchers and technicians.
At least three such trips are planned.
One trip is planned for July 1991 when ISRA's phytopathologist/
millet program coordinator will attend the INTSORMIL conference
and receive on-the-job training in a phytopathology laboratory at
KSU.
A second trip is planned for September 1991 when Gilles Trouche,
sorghum breeder,
and Emmanuel Sene,
sorghum agronomist and seed
multiplication specialist plan to travel to the USA to discuss
and develop a collaborative program with US-based specialists.
The
third
trip is
planned
for
October
1991
when
ISRA's
agroforestry research program coordinator will attend the Farming
Systems Symposium and discuss
agroforestry research approaches
1.
with agroforestry specialists at various universities in the USA.
(MSU field staff primary responsibility:
project administrator
with technical backstopping by project research planner;
MSU on-
FILE:PRD 91-2
- 9 -
DATE:November 13, 1991
campus
backstop:
project
assistant
director
and
travel
specialist).
(a). In addition, a review on the status of
research at
ISRA on
cereals and cowpea has been drafted and should be available for
distribution by
December
1991
(MSU
field
staff
primary
responsibility:
project
research
planner;
MSU
on-campus
backstop:
project assistant director).
(e). Finally,
the possibility of
the project providing
support for
longer-term research planning in sorghum,
millet,
and
maize
research is under consideration by ISRA.
3.1.1.4
ISRA CEREALS AND COWPEA RESEARCH PROGRAMS PLANNED DURING
1991/92
(a). Millet Program.
Breeding
and
variety
testing
along
with
phytopathology research will continue in the millet program.
i. The following trials will be undertaken during the rainy
season from July to October 1991:
Four variety introduction trials planted at Fanaye,
Bambey and Nioro.
One variety introduction trial at Louga.
One variety introduction trial at Bambey and Nioro.
One advanced variety test trial at Nioro.
Two advanced variety test trials at Fanaye.
One preliminary variety test for a regional trial at
Nioro and Bambey.
Breeding work germplasm evaluation at Nioro.
Off-season variety trials will continue at Fanaye and Bambey
to verify the performance of varieties that have performed
well during the past two years.
ii.
The millet phytopathology activities at Bambey include the
improvement of the grading system for downy mildew,
a study
of resistance of millet to downy mildew using artificial
inoculation and improvement of the DITER test at Bambey on
soil heavily infested with oospore.
(b). Sorghum Program.
Variety development and testing trials and
phytopathology work will be conducted in the sorghum program.
i. Sorghum variety trials will continue at Fanaye on the best
existing varieties.
Breeding nurseries will be planted at
Bambey and Nioro.
Preliminary and regional variety test
trials will be conducted.
FILE:PRD 91-2
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DATE:November 13, 1991
ii. Sorghum phytopathology activities include:
Development of
screening
techniques
for
identifying
sorghum smut resistance.
Study of the genetics of smut resistance.
Monitoring of grain mold and smut in multi-location
trials.
(c). Maize Program.
Trials will be conducted on three
agronomic
factors under the maize program:
i. A plant density trial at three
sites
(two
on-farm at
Paoskoto and Missirah and one on-station at Nioro).
ii. A chemical fertilizer trial at Paoskoto, Missirah and Nioro.
iii. An organic fertilization trial at the same three- sites.
(d). Cowpea Program.
The
cowpea program is
focused on
variety
evaluation.
This includes advanced testing of 24 varieties for
aphid resistance (two trials,
both planted at four locations:
Bambey,
Thilmakha,
Louga,
and
Ndiol),
and
multi-locational
general performance testing of eight
released and pre-release
lines.
FILE:PRD 91-2
- 11 -
DATE:November 13, 1991
3.2
AGRARIAN SYSTEMS AND APPLIED ECONOMICS RESEARCH SUPPORT
3.2.1
FOOD SECURITY RESEARCH SUPPORT
3.2.1.1
OBJECTIVE
The contract objective is to provide budgetary and technical support
to strengthen the food security program at ISRA.
The critical element
of this activity is to maintain the link between micro-level data and
macro-level analysis.
3.2.1.2
JUSTIFICATION
Other Government of Senegal agencies involved in Food Security issues
(CSA, Agricultural Policy Division of the MDRH) are not mandated to do
policy related research.
ISRA has built a reputation and a know-how
to perform such analyses on the basis of micro-economic survey data.
In addition, ISRA has ranked research on food crops a top research
priority.
There is a need for financial and logistics support to update the food
security linear programming model on a regular basis and to organize
seminars to discuss the model configuration and use both inside and
outside of ISRA.
There is also a need for support in promoting the use of the food
security
model
in ISRA's
own program prioritization and
research
impact evaluation.
3.2.1.3 APPROACH
The project will provide
to the ISRA researcher in charge of
the
program:
(a). Program budgetary support
at a level equivalent to 13,000 US
dollars to cover costs related to:
in-country travel,
office
supplies,
documentation,
research
result
publishing
and in-
country workshop costs,
among others.
(MSU field staff primary
responsibility: project administrator).
(b). Technical backstop by the MSU on-campus project director.
One
trip is planned by the project director in October 1991 to review
the program activities.
Technical backstop will be provided by
MSU via modem as needed throughout the period covered by this
work
plan.
(MSU
on-campus
primary
responsibility:
project
director;
field
staff
primary
responsibility:
project
administrator with technical backstop by project planner).
FILE:PRD 91-2
- 12 -
DATE:November 13, 1991
3.2.1.4
ISRA FOOD SECURITY RESEARCH PROGRAM PLANS FOR 1991/92
The ISRA food security researcher will prepare notes on cultivation of
"sorgho de decrue"
in the Fleuve region and on cultivation of cotton
in eastern Senegal.
The food security model will also be used to
study
current
propositions to
remove
import
taxes on
selected
materials for manufacturing agricultural inputs and products.
3.2.2
CEREALS MARKETING RESEARCH
3.2.2.1
OBJECTIVE
The objective is to provide technical and logistical back-stopping as
well as minor budgetary support
to the cereals marketing program.
Budgetary support is for the preparation of summary statistic tables
and indices using cereals price
and marketing data that is already
collected but not analyzed in a way to be of greatest use to ISRA's
cereals production researchers.
3.2.2.2
JUSTIFICATION
Data on cereal marketing collected
since
1988 have been used in
various publications oriented to policy makers but have seldom been
used by crop production researchers.
With support,
the program's
research assistants can produce
overviews of these research results
that will be useful for orienting production research on cereals.
3.2.2.3 APPROACH
The project will provide:
(a)
Program financing at
a level of 10,000 US dollars to continue
data collection on a limited scale for input marketing in the
Fleuve to finish off the marketing year and have in hand data
from two
full years
and
to finance
meetings of
the
socio-
economists disciplinary group
(see section 3.2.3).
(MSU field
staff primary responsibility:
project administrator).
(b)
Backstop support to help coordinate the preparation of summary
statistics
tables.
(MSU field staff primary responsibility:
project
administrator;
MSU
on-campus
staff
primary
responsibility:
project director).
3.2L2.4
'ISRA CEREALS MARKETING RESEARCH PROGRAM PLANS FOR 1991/92
The ISRA researcher responsible
for the cereals marketing research
program is expecting to complete his PhD in agricultural economics in
late June 1992.
The preparation of statistical tables is the
only
activity to be undertaken this year.
FILE:PRD 91-2
- 13 -
DATE:November 13, 1991
3.2.3
ISRA'S SOCIO-ECONOMICS DISCIPLINARY GROUP SUPPORT
3.2.3.1
OBJECTIVES
The objective of this activity is to provide technical and logistical
back-stopping and budgetary support for the functioning of the socio-
economics disciplinary group as a means of strengthening the capacity
of ISRA economists.
3.2.3.2
JUSTIFICATION
The Disciplinary group plays a needed coordination role for socio-
economists at ISRA.
The Direction de Recherches sur les Systemes
Agraires et 1'Economie Agricole (DRSAEA) has to date housed the socio-
economics
research
programs
but
these
programs
are
-soon to be
dispersed among different production research departments making the
role of
the disciplinary group
even more
critical.
The
group's
leadership
and
membership
are
technically
qualified
and
well
motivated.
However, ISRA is struggling with very critical needs to:
(a). Integrate economists in multi-disciplinary research efforts.
(b). Strengthen the micro-macro links.
(cl - Address
ISRA's
role in
macro-economic
agricultural
policy
analysis.
(d). Perform analyses of investment strategies at ISRA and research
impact.
The project proposes to provide short-term support to the disciplinary
group to assist it in its functions of coordination and professional
back-stopping.
3.2.3.3 APPROACH
The project will provide:
(a). Budget support to finance the travel costs for members attending
the regular meetings of the disciplinary group (MSU field staff
primary responsibility:
project administrator).
(b). Logistics support to coordinate the preparation for the meetings,
to
distribute
documents of
professional
interest to
socio-
economists (MSU field staff primary responsibility:
project
administrator).
(cl - Technical
backstop to
organize,
together
with
the
on-campus
staff,
short-term in-country training sessions on topics such as
the methodology and techniques to perform research impact studies
(MSU field staff primary responsibility:
project
administrator
with technical backstop by project research planner;
MS U
0 n -
campus primary responsibility: project director).
FILE:PRD 91-2
- 14 -
DATE:November 13, 1991
3.2.3.4
PLANS OF
ISRA'S
SOCIO-ECONOMICS
PROFESSIONAL
GROUP
FOR
1991/1992
The disciplinary group plans to continue
its
regular
meetings (at
least once every three months) to coordinate the members' activities
and to
discuss
other
topics of
interest.
Disciplinary
group
activities planned for the coming year include two workshops; one on
research impact evaluation
and the other a conference
organized by
IFPRI and ISRA.
3.3 RESEARCH PLANNING AND MANAGEMENT
The proposed
research planning activities
can be divided into four
categories; studies that were already in progress at the beginning of
this reporting period,
an activity which will require a spearheading
committee at
ISRA, an
in-service
training
activity,
and
general
support for research planning at ISRA.
Three study activities are currently in progress:
i. Study of direct/indirect costs (Section 3.3.1).
ii. Exercise in budget monitoring (Section 3.3.2).
iii. Study on the reorganization of the BAME (Section 3.3.3).
An activity that would be
headed by a committee formed within
ISRA:
Research Impact Study (Section 3.3.4).
In-service
training on
research
station
management
issues
(Section 3.3.5).
General support for research planning at ISRA (Section 3.3.6).
3.3.1 DIRECT AND INDIRECT COST-ACCOUNTING STUDY
The direct/indirect cost of research study is nearing completion and a
report should be
available by September,
1991.
Cost accounting in
this study is for Bambey research station and should provide some of
the best data yet available at ISRA for both direct and indirect costs
of agronomic research.
These data could provide accurate figures for
projecting the costs of new research.
These
results would be of
immediate use in the research impact assessment
(Section 3.3.4) and
general research planning at ISRA (Section 3.3.6).
These data could also provide the basis for ISRA to determine areas in
which to reduce costs of research.
FILE:PRD 91-2
- 15 -
DATE:November 13, 1991
3.3.1.1
OBJECTIVES
The main objective of this financial management study is to calculate
a real indirect cost rate associated with research activities at the
ISRA Bambey research station.
Specific objectives in this study are the following:
(a). To monitor all expenditures at the level of the research station.
(b). To identify
which
expenditures
could be
charged to
specific
programs as direct costs.
(cl * To identify an appropriate means of proportioning non-specified
overhead, or indirect, costs between program activities.
(d). To
suggest
ways in
which
indirect
cost-accounting
can be
integrated into ISRA's program and project planning and budgeting
procedures.
v
3.3.1.2
JUSTIFICATION
ISRA does not systematically account for all direct and indirect costs
in its research program budgets.
Consequently, certain costs such as
for telephone or electricity not covered by programs must be paid by
ISRA from general funds which are often inadequate.
This
study
proposes to examine ways ISRA can systematically identify its costs
structure and proportionate direct and indirect costs between its
research programs,
3.3.1.3 APPROACH
The project administrator, together with ISRA's Secretaire General and
Contrdleur de Gestion will:
(a). Submit the results of indirect cost analysis on an institute wide
basis by September 1991.
This study, initiated in late 1990, is
based on 1988, 1989 and 1990 expenditures.
(b). Develop a computer program to link financial
information from
ISRA's
mini-computer
with
the
Quattro
Pro
indirect
cost
computational sheets by November 1991.
(c). Prepare a proposal for ISRA/Bambey's consideration to include
specific overhead costs as direct costs by January 1992.
(d). Prepare results of
indirect cost analysis
for each of ISRA's
centers.
Eventually,
specific
cost savings measures
could be
developed for each center.
FILE:PRD 91-2
- 16 -
DATE:November 13, 1991
3.3.2
EXERCISE IN BUDGET MONITORING
Forms that can be used for rapid reporting of expenditures by project
line
item have
been developed and will be tested at the
Bambey
research station.
A report on initial results of this exercise is to
be prepared by November, 1991 and a final report by May, 1992.
3.3.2.1
OBJECTIVE
The objective of this financial management exercise is to
introduce
and evaluate simpler but more efficient forms and procedures for:
(a). Recording expenses incurred at the level of an ISRA
research
station.
w
(b). Updating balance summaries for individual budgets.
3.3.2.2 JUSTIFICATION
ISRA research center managers do not keep a separate accounting of
budgeted versus planned and actual expenditures for the center as a
whole.
Therefore, it is difficult for the station managers and other
decision makers at ISRA to know the financial situation on a day to
day basis.
3.3.2.3 APPROACH
The project administrator, together with ISRA's Secretaire General and
Controleur de Gestion will do the following.
(a). Budget forms already developed,
will be discussed with Bambey's
Center Director and managers by August 1991.
(b). Forms will be tested at Bambey by November 1991.
(cl * A short study note will be submitted to ISRA and USAID on the
subject of budget monitoring at ISRA by February 1992.
3.3.3 STUDY ON THE RE-ORGANIZATION OF BAME
Meetings to discuss this issue have been held.
The socio-economics
professional group has prepared a proposal and submitted this to the
Directeur General of ISRA.
The research planner has prepared a draft
of a study document reviewing this proposal.
FILE:PRD 91-2
- 17 -
DATE:November 13, 1991
3.3.3.1
OBJECTIVES
Objectives of this program definition and restructuring study are the
following:
(a). To study options for re-institutionalizing BAME activities.
i. To evaluate these options in terms of the range of socio-
economic functions and services that are required at ISRA.
ii. To
evaluate
the
feasibility and sustainability of
these
options in terms of current and projected human,
financial,
and material resources.
(b). To prepare a brief outlining these
findings for distribution to
the Direction Generale of ISRA.
3.3.3.2
JUSTIFICATION
I
The Direction Generale of ISRA has suggested that a BAME type bureau
should be reorganized and requested advise on how such a unit or such
functions should be structured.
The interest in reorganizing the BAME
stems
primarily from the recollection of the useful agricultural
policy
analyses
carried
out by an
earlier
bureau
and by
the
recognition that a more formal interface between policy analysts of
ISRA and decision makers outside of ISRA is desirable.
It should be
noted
that
certain
applied
economics
programs in
DRSAEA
relate
directly to
macro-economic
analysis
even
though a
formal
BAME
structure is no longer in existence.
The priority and level of resource allocation that would be accorded
such a bureau is not clear.
ISRA currently has additional plans to
integrate its socio-economic research resources, at the micro level,
into Research Directions dealing with production research.
Clearly,
some
compromise
between
the
manpower
needs of
these
different
functions is required.
A systematic
and
thorough
study of
options
related to
the re-
institution of a formal agricultural policy analysis unit will permit
ISRA administration to weigh a number of
factors when reaching a
decision on the re-organization of the BAME.
Among these factors are
the following:
(a). Making best use of macro-economic research programs and actions
that exist and are productive.
(b). Complementing
the
integration of
socio-economists
into
the
production oriented programs of different Research Directions.
(cl. Addressing
the
issue of
maintaining
effective
micro-macro
linkages which are essential for good macro-economic analysis.
(dl. Evaluating the overhead costs related to any new structure that
is proposed.
(e). Addressing the issue of linkage
between ISRA macro-agricultural
policy analysts and decision makers outside of ISRA.
FILE:PRD 91-2
- 18 -
DATE:November 13, 1991
(f). Addressing the need for long-term continuity in certain types of
macro-economic studies.
3.3.3.3
APPROACH
The project research planner will have primary responsibility for this
activity.
The following has been or will be done:
(a). Initial study began in early May 1991 and continued until mid-
June.
The
study
was
based on
discussions
with
ISRA
administrators and economists, and documents already prepared on
the subject.
(b). By mid-June,
a draft outline
of the functions that are being
sought and a set of options was prepared.
This draft outline was
discussed in a review session by the "Groupe Disciplinaire" of
socio-economists of ISRA.
::
(c). In early July a final document was prepared and distributed to
the "Direction Generale".
This document is a brief recording of
the findings in
the draft outline,
opinions
expressed at
the
review session,
and an assessment of proposals by the research
planner.
(d). Review of proposals to re-organize
the BAME continues as part
ISRA's reprogramming exercise with a final decision on a new BAME
structure expected at the Board of Directors meeting towards the
end of 1991.
3.3.4
RESEARCH IMPACT ASSESSMENT
3.3.4.1
OBJECTIVES
Objectives include the following:
(a). To introduce the Economic Rate of Return analytical methodology
to ISRA.
(b). To determine whether research work can be identified for which
the impact on farm level production could be quantified.
(c). To determine the monitoring capability and data required to
perform
this
type of
assessment
for
on-going or
projected
programs and projects at ISRA.
FILE:PRD 91-2
- 19 -
DATE:November 13, 1991
3.3.4.2
JUSTIFICATION
There is an interest on the part of ISRA administration as well as its
donors to see a quantified
assessment of the return to
investments
made in research in the past.
The
impact
assessment of
research
already completed at
ISRA will
require that adequate data on research costs, adoption, and benefit of
new technology be available.
It is not at all certain that such data
are available for work with major food crops, livestock,
or forestry.
It is more likely that such data can be found for work with export
crops such as cotton or possibly peanut.
Beyond any
short-term
research
impact
assessment,
setting up
the
monitoring system required to measure impact of research could benefit
ISRA because it would force the asking of many useful questions.
3.3.4.3
APPROACH
The
project
research
planner/chief of
party
will
have
primary
responsibility for this activity. This will be a two-phased activity.
(a). In the first phase, SARI1 project staff would work with ISRA
researchers,
including
economists, to
identify
ISRA research
efforts whose impact might be measurable.
(b). In a second phase,
an MSU consultant would be brought in to
review the
initial work by the ISRA/SAR II project
team, to
evaluate
existing
data,
and to
introduce
the
analytical
methodology to
ISRA researchers.
The methodology would be
introduced
through a
seminar or
workshop,
through
informal
working sessions with the researchers concerned, and by providing
copies of
selected
reference
materials
and
case
studies.
Recommendations
concerning
data
requirements
and
appropriate
analytical methods would be summarized in
the consultant's trip
report.
(c). Following the research impact workshop, the ISRA/SARII team would
continue the analysis of existing data.
Technical backstopping
for this effort would be provided through modem communication by
the MSU consultant.
3.3.5
IN-SERVICE TRAINING ON RESEARCH STATION MANAGEMENT
3.3.5.1
OBJECTIVES
The main objective of this training is to enhance skills needed for
the.
immediate
and
near
future
administration of
ISRA
research
stations.
FILE:PRD 91-2
- 20 -
DATE:November 13, 1991
Specific objectives of this activity include the'follorring:
(a). To define
the
current
need
at ISRA for a research
station
management training activity.
Ib). To identify which approach to training
is most appropriate
for
ISRA's needs and circumstance:
trainer-of-trainers,
in-country
consultancy/training,
over-seas
training
with
in-country
consultancy, etc.
(c). To
identify
individuals in
managerial
positions
that
would
benefit most from training.
(d). To sponsor training as appropriate.
3.3.5.2
JUSTIFICATION
ISRA administrative staff,
though technically competent, has limited
experience in
the dynamics of
organization
and management.
This
situation is
compounded by ISRA's dearth of human and financial
resources.
This workshop is intended to provide ISRA research station
managers with practical management tools and techniques.
3.3.5.3 APPROACH
The
project
research
planner/chief of
party
will
have
pri&ry
responsibility for this activity.
A three phase approach is being
considered.
(a). University of
Arkansas
(candidate
institution to
carry
out
training) together with ISRA and SARI1 staff should assess the
need
for
training in
research
station
management at
ISRA.
Consultants would likely arrive in country after Jan. 1, 1992.
(b). Provided a training need and approach to training can be clearly
defined, ISRA research manager participants would be selected.
One possible scenario would call for two selected ISRA managers
to participate in a short-term
training
program in
Research
Station Management to be held in Niger in February-March, 1992.
(cl. Representatives of the University of Arkansas, supported by the
ISRA managers who have participated in short-term training, could
conduct an in-country workshop on Research Station Management.
If held,
this workshop would likely be at Bambey shortly before
the end of June, 1992.
3.3.6
RESEARCH PLANNING SUPPORT
3.X.6.1
OBJECTIVE
Ill addition to
working
with
the
specified
management
activities
'l~IfI~:ribed above, the research planner will work together with ISRA's
1" 1 itI;:: PRD 91-2
- 21 -
DATE:November 13, 1991
Directeur General and Coordonnateur Scientifique, as requested, on
tasks
related
to current
institutional
restructuring
and
research
management.
A major
part of
these
tasks is
likely to
involve
packaging information needed by ISRA to reach better decisions.
3.3.6.2
JUSTIFICATION
ISRA continues the process of institutional restructuring begun four
years ago.
Many important decisions still have to' be made as part of
this process and many of these decisions are difficult because of a
lack of information.
Key areas were information is lacking include
the impact of various research programs,
research priorities for the
near and distant future, and operational issues such as the real costs
of research programs or research activities.
Such information will be
necessary in order for ISRA to be able to define its own research
w
agenda.
3.3.6.3
APPROACH
The
project
research
planner/chief of
party
will
have
primary
responsibility for this activity.
The research planner will conduct
studies,
participate in personnel and program evaluation, and so on as
requested by ISRA administration.
Possible topic areas for this work
include:
research program
planning procedures (organize research
planning
workshop -
Section
3.1.1.3),
program
prioritization
(preparation of data set to test different scenarios using
results
from direct cost analysis - Section 3.3.1 - and personnel data).
3.4
PARTICIPANT TRAINING AND WORKSHOPS
3.4.1
OBJECTIVES
The objective of this activity is to continue to manage the remaining
participant trainees financed under this project beginning in 1988.
No new participant training is planned during 1991/92.
The Dakar team will coordinate all in-country training activities and
workshops with back-stopping from MSU/East Lansing.
3.4.2
JUSTIFICATION
The benefits and returns to training are unquestionably very positive.
The credibility of a scientific institute such as ISRA depends on the
scientific quality of its human resources.
The project proposes to
FILE:PRD 91-2
- 22 -
DATE:November 13, 1991
assist ISRA to build its scientific capacity by providing long- and
short-term training opportunities during 1991/92.
3.4.3
PLANNED ACTIVITIES
HSU on-campus staff will continue to manage the participant training
component
of the project
and make
all administrative
and logistic
arrangements for short-term training or observational tours in the USA
as \\,7ell as short-term consultancies to Senegal.
In-country technical and
administrative backstop will be provided
jointly by the research planner/chief of party and the project
administrator/ research specialist.
The following activities are planned.
-
(a). Two
long-term
participant
trainees
remain in
the
USA.
One
participant, Abibou Gaye, MSc in forestry genetics, is scheduled
to return to Senegal at the end of August 1991 and the second
participant, Ousseynou Ndoye, PhD in agricultural economics, will
return by June 30, 1992.
(b) - At least three short-term training opportunities are planned for
.
late 1991.
A first trip to the USA is planned for the ISRA millet/sorghum
phytopathologist/program
coordinator to
attend
the
a n n u a l
INTSORMIL conference and to receive on-the-job training during 5
days in a phytopathology lab at KSU.
A second trip to the USA will be undertaken by the ISRA sorghum
breeder and the agronomist to discuss and develop with US-based
experts a joint breeding/agronomy collaborative sorghum program.
The third trip
to the USA is planned
for the
ISRA Forestry
Research Director and the agroforestry specialist to attend the
annual Farming
Systems
Symposium in
the
USA and to
discuss
approaches to
agroforestry
research
with
various
agroforestry
specialists in the USA.
(c). At least one workshop is planned during 1991/1992 to discuss with
ISRA
researchers
the
issues of
budget
preparation,
budget
monitoring, and budget analysis.
(d). Two other seminars or workshops are planned to discuss research
impact
evaluation
(Section
3.3.4.3)
and
research
station
management (Section 3.3.5).
FILE:PRD 91-2
- 23 -
DATE:November 13, 1991
,
t
CHAPTER 4:
END-OF-PROJECT PREPARATIONS AND REPORT
4.1
END-OF-PROJECT PREPARATIONS
End of project preparations
will
be managed in concert with
the
USAID/Dakar project manager.
4.2
END-OF-PROJECT REPORT
A tentative outline of the Final SAR II Report is given below.
1.
CONTRACT OBJECTIVES (PLANNED VERSUS ACTUAL OUTPUTS BY OBJECTIVE)
1.1
Program results.
1.2 Publication list.
1.3 Seminars.
I.4
in-country training workshops.
1.5 Long- and short-term training.
2.
CONTRACT INPUTS (PLANNED VERSUS, ACTUAL)
2.1
Technical assistance (long-term and short-term).
2.2
US dollar budget (planned versus actual expenses).
2.3 Vehicles.
2.4
Equipment.
2.5 ISRA contributions.
3.
CONTRACT MANAGEMENT ISSUES
3.1
Personnel composition and changes.
3.2
Contract amendments and PILs issued.
3.3 Activities.
4.
PROJECT IMPACT
4.1
Crop production research support.
4.2 Applied economics research support.
4.3 Research planning and management.
5.
LESSONS LEARNED
5.1 Future support for ISRA programs.
5.2 Contract administration (in-country).
5.3 Technical assistance experience.
5.3.1
Cereal's Advisory Team (CAT).
5.3.2
Research planner.
5.3.3
Applied economics.
6.
RECOMMENDATIONS
FILE:PRD 91-2
- 24 -
DATE:November 13, 1991
7 delaileil budget for period
1 luly 1, 1991 t
--lL--...- --- June 30, 199; --__-
Depensw par
TntaUX
sous-
Periode
nloif;:
Partirk
totmx
$1=250 CFA
92.000
3
276. no0
1,104
1,500, 000
1
1, 500,000
6, 000
100,000
2
200, 000
800
5100 EXITA x 5 pets
76,500
3
229,500
918
20,000
3
60,000
240
334, 500
1,338
- - - - - - - - - -
2,600,OOO
10, 400
L
-AIlMENTAlRE
20,000
12
240, 000
960
5,000
12
60,000
240
100,000
2
200, 000
800
20,000
12
240, 000
960
20,000
12
240, 000
960
lmprtrssioo - pllblica~
250,000
5
1,250,000
5,000
50,000
12
600,000
2, 400
424, 500
1, 698
- - - - - - - - - - - -
3, 254,500
13,018
7, 000, 000
28,000
3,000,000
12,000
1, 900,000
7,600
2, 950,000
11,800
1,977, 500
7,910
--------__-_
16, 827,500
67,310
.
.
___--
-
_-----
PtANmCAnON DE
LARExmmxE
Per diem cheheur
60,000
1 2
720,000
2, 880
Per diem spx recher.
18, 000
1 2
216,000
864
F~paratioos auto
50,000
1 2
600,000
2, 400
Per diem chauffeur
10,000
1 2
120,000
480
Foumitures
20,000
1 2
240,000
960
Sew etc
400,000
8
3,200,000
12, 800
tmpRm (15%)
764, 400
3, 058
--------__
5,660,400
23, 442
SXIIENALA
DOCMENTAZIN
F~lmitures
50,000
200
Reparations
400,000
1, 600
JouInaux/peI~ues
1, 460,000
5,840
Imprem (15%)
276,500
1,106
2, 186, 500
8, 746
SDU’IlEN AU CXImT
%I. asst. zulm./w
200,000
1 2
2, 400, 000
9, 600
Assurance-
35&000
1
350,000
1,400
f+hkum cbatieur
90,000
1 2
1,080,000
4.320
Per diem chauffeur
10,000
1 2
120,000
480
Ferdiemasstadm.
10,000
1 2
120,000
480
Reparation auto
50,000
1 2
600,000
2, 400
carburant: 200 L/mois
x250 F/L
50,000
1 2
600,000
2, 400
7kaIklctjon
100,000
20
2, 000,000
8, 000
Foumitum
25,000
1 2
300,000
1,200
RepamtiM quip.
50,000
1 2
600,000
2, 400
10,000
1 2
120,000
480
lmprerms (15%)
1,243,500
4.974
swstotal
- - - - - - - - - -
9, 533, 500
38, 134
D TOTAL
40, 262, 400
161,050
Revised on Nowmber 12. 1991 to
ATTACHMENT B:
SARII PROJECT SCHEDULE (685-0957) MSWSRA
--..---
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